Administrative Assistant (Part Time)

Rockefeller Global Family Office Administrative Assistant

Rockefeller Global Family Office is seeking a detail-oriented individual to join a Private Advisor team as an Administrative Assistant. The Administrative Assistant will work with all members of the team and will interact directly with high-net-worth clients on an everyday basis to ensure a positive and satisfying client experience. The ideal candidate is one that is thorough in their work, operates with a high attention to detail, has strong communication, organization, time management and problem-solving skills, and is driven to develop and grow in their role. This position offers flexibility in scheduling, with an expected commitment of approximately 1520 hours per week.

Responsibilities

• Manage all aspects of calendars and phone lines by planning and scheduling meetings, conferences, teleconferences, and travel
• Responsible for interacting with clients on an everyday basis by answering phones, e-mails and coordinating face-to-face meetings in the utmost respectful and professional manner
• Welcome guests and new hires into the office and answering/directing inquiries as needed
• Site management including space allocation and reporting, preparing for new hires, site supplies, and point of contact for onsite issues management
• Work with supporting staff to print and prepare client presentations, marketing collateral and other important materials for client-related meetings
• Responsible for submitting the team's monthly Travel and Expense report via Concur
• Create, maintain, and archive documents in an organized filing system
• Compile contact database to ensure contacts are accurate and up to date
• Complete special projects as assigned
• Maintain confidentiality, trust, and support at all times

Qualifications

• High School diploma required, bachelor's degree a plus
• Previous work experience in a similar role as an Administrative Assistant is required

Skills

• Excellent interpersonal and communication skills to interact with external clients and multiple levels of staff and management.
• Detail-oriented and resourceful with excellent organizational and project-management skills.
• Exceptional ability to multitask with a strong sense of urgency and prioritize competing deadlines
• Strong verbal and written communication skills
• Experience scheduling & travel logistics through Concur
• General knowledge base of basic finance and investment principals is a plus
• High proficiency in Microsoft Office Outlook, Word, Excel and Power Point

Disclosure

Rockefeller & Co. LLC, Rockefeller Financial LLC, Rockefeller Trust Company, N.A., The Rockefeller Trust Company (Delaware), Rockefeller Financial Services, Inc. and all other subsidiaries of Rockefeller Capital Management L.P. (individually and collectively, "Rockefeller") is an equal opportunity employer and does not discriminate on the basis of race, religion, sex, gender, sexual orientation, gender identity or expression, national origin, citizenship, age, military or veteran status, marital or partnership status, caregiver status, legally recognized disability, or any other basis protected by applicable federal, state or local law ("protected characteristics").

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