Billing Specialist

Benefits: Bonus based on performance Competitive salary Employee discounts Health insurance Paid time off Training & development Laymen Global, is a trusted janitorial supply company based in Edison, NJ, serving commercial, industrial, and institutional clients throughout the region. We take pride in delivering quality products, dependable service, and professional support to our customers. We are seeking a detail-oriented Billing Specialist to join our growing office team and ensure accurate and timely processing of customer invoices. Position Summary The Billing Specialist is responsible for generating, reviewing, and maintaining customer invoices; reconciling accounts; and supporting the accounting team with related administrative tasks. The ideal candidate is accurate, organized, and comfortable working in a fast-paced distribution environment. Key Responsibilities

• Prepare and issue customer invoices accurately and on time
• Verify billing data, including pricing, quantities, purchase orders, and delivery confirmations
• Resolve billing discrepancies and communicate with customers and internal sales staff
• Process credit memos and adjustments as needed
• Reconcile customer accounts and assist with month-end closing
• Maintain accurate billing records in the company’s ERP/accounting system
• Assist with collections and respond to customer inquiries regarding billing
• Support general accounting and administrative tasks as assigned

• High school diploma or equivalent required; associate’s degree in accounting or business preferred
• 2+ years of experience in billing, invoicing, or accounts receivable (distribution or supply industry a plus)
• Strong attention to detail and accuracy
• Proficient in Microsoft Office (especially Excel and Outlook)
• Experience with QuickBooks, Sage, or similar ERP/accounting software preferred
• Excellent organizational and communication skills
• Ability to prioritize and manage multiple tasks in a team-oriented environment