Front Desk Administrative Assistant

Job Description

Job Description

Our client, a private university, is seeking a Temporary Administrative Assistant to join their Health Services & Counseling Center team onsite in Waltham, MA. This full-time opportunity offers $25/hour and follows a Monday-Friday schedule of 9:00 AM-5:00 PM with a 60-minute unpaid lunch break. The assignment is expected to last 3+ months, though shorter-term availability may be considered to support an immediate staffing need. This position supports student-facing administrative operations within both the health and counseling centers in a fast-paced, friendly, and collaborative environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Key Responsibilities

• Answer incoming phone calls and respond to inquiries from students and visitors.
• Schedule appointments and manage calendars for health and counseling center services.
• Greet students and visitors while providing excellent customer service.
• Correspond professionally through email and assist with general communications.
• Collect and verify identification information and maintain accurate records.
• Update databases and enter information accurately and efficiently.
• Upload and maintain medical records and related documentation.
• Manage administrative paperwork and provide general office support.
• Travel between the health center and counseling center locations on campus as needed.

Candidate Qualifications

• Healthcare, medical office, counseling center, or related experience highly preferred.
• Experience working in a fast-paced environment with the ability to prioritize competing tasks.
• Excellent verbal, written, and interpersonal communication skills.
• Strong customer service skills and ability to interact professionally with students and staff.
• Experience scheduling appointments and handling administrative support duties.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Proficiency with database entry and general office technology.
• Experience with Google Suite, including Google Calendar and Google Docs, preferred.

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)