Open app
Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Document & Office Coordinator

AHA Consulting Engineers

Alpharetta, GA
Document & Office Coordinator

AHA Consulting Engineers is looking for a detail-driven Document & Office Coordinator to join our team with regular support to our Alpharetta, GA office. This is a hands-on, on-site role where your precision and organizational skills directly support the quality of work we deliver to clients. If you take pride in producing polished, accurate documents and want to grow your career within a collaborative engineering environment, this role offers real mentorship and a clear path into project administration, proposal management, or office leadership.

Responsibilities include:

  • Format and produce trade specifications and project documents using established firm templates and detailed instructions — this is the core of the role and requires a sharp eye and consistent accuracy.
  • Build out client proposals and related documents in the correct company format, working closely with project teams.
  • Coordinate vendor lunch logistics: ordering, confirming details with vendors, on-site setup, and breakdown.
  • Manage office and kitchen supply ordering and inventory for Burlington and Boston offices.
  • Keep common areas, meeting spaces, and kitchen organized and well-stocked.
  • Provide general administrative support across both offices.

Position Qualifications (Required):

  • Prior administrative, document production, legal secretary, or office support experience.
  • Strong Microsoft Word skills and ability to follow precise formatting instructions — this is essential.
  • Reliable, organized, and takes ownership of recurring tasks without being reminded.
  • Professional communicator, comfortable with vendors, employees, and visitors.
  • Must be available on-site in Burlington; occasional support to Boston office.

Position Qualifications (Preferred):

  • Proficiency in Microsoft Office Suite, especially Word and Outlook.
  • Experience in a professional office environment — engineering, legal, architecture, or similar.
  • Familiarity with construction, engineering, or technical documents (we will train the right person).
Apply
Vacancy posted 22 hours ago
Similar jobs that could be interesting for youBased on the Document & Office Coordinator in Alpharetta, GA vacancy
  • Document & Office Coordinator
     ...About the Role AHA Consulting Engineers is looking for a detail-driven Document & Office Coordinator to join our team with regular support to our Alpharetta, GA office. This is a hands-on, on-site role where your precision and organizational skills directly support the... 
    Document
    Work at office

    Socket

    Alpharetta, GA
    2 days ago
  • Front Office Coordinator
     ...Front Office Coordinator Insight Global's client is seeking a Front Office Coordinator for a direct hire opportunity. The Front Office...  ...and daily front office operations. Manage mail processing, document scanning, postage administration, and general office correspondence... 
    Document
    Work at office

    Insight Global

    Duluth, GA
    1 day ago
  • Office Manager / Project Coordinator
     ...company based in Lawrenceville, GA, seeking an experienced Office Manager / Project Coordinator to oversee and coordinate our office operations. This...  ...and scheduling inspections Prepare project closeout documents Perform general office management duties to ensure... 
    Document
    Work at office

    M & J Plumbing Contractors, Inc

    Lawrenceville, GA
    8 days ago
  • Administrative Specialist II
     ...department or division, with an emphasis on the coordination of various administrative tasks between...  .../division; processes a variety of documentation within designated timeframes and per...  ...scanner, telephone, shredder, general office equipment, or other equipment as necessary... 
    Document
    Contract work
    Temporary work
    For contractors
    Work at office
    Local area
    Night shift

    City of Roswell, GA

    Roswell, GA
    22 hours ago
  • Office Assistant
     ...development We are seeking a highly organized and responsible office assistant to join our growing organization. In this position, you...  ...will include assisting the office manager with preparing documents, organizing files, managing existing documents, and generally keeping... 
    Document
    Work at office

    Generator Supercenter of Austin

    Roswell, GA
    2 days ago
  • Office Manager/Bookkeeper
     ...Office Manager/BookkeeperOur client a Technology Solutions company is looking to add a Bookkeeper to their team.Responsibilities include...  ...procedures for financing report, record keeping, and documentation which maintains files in orderly, accurate, and current matter... 
    Document
    Work at office
    Immediate start

    Staff Financial Group

    Suwanee, GA
    22 hours ago
  • Office Coordinator
     ...Office Coordinator The Office Coordinator at Blue Trust provides exceptional service to ensure visitors and staff are served in an efficient, friendly, and professional manner that supports and enhances our image as the corporate office of a professional financial... 
    Work at office
    Monday to Friday
    Flexible hours

    Blue Trust

    Alpharetta, GA
    2 days ago
  • Office Manager
     ...Advancement Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures,...  ...Ensure insurance companies have all necessary documents throughout the process of each project Verify... 
    Document
    For subcontractor
    Work at office
    Flexible hours

    Southern Signature Group Llc

    Buford, GA
    a month ago
  • Recruiting and Office Coordinator
     ...Recruiting And Office Coordinator Roswell, GA Marquee Insurance Group is a commercial insurance company specializing in transportation. We are committed to constantly improving our processes to make our client's experience better every day. We believe that providing... 
    Full time
    Temporary work
    Work at office
    Flexible hours

    Marquee Insurance Group, LLC

    Roswell, GA
    2 days ago
  • Montessori Front Office Assitant
     ...Description Job Description Front Office Assistant Position Summary The Front...  ..., registration forms, and required documentation. Follow up with prospective families...  ...Program Support Assist in planning and coordinating school events, parent meetings, and... 
    Document
    Work at office

    Montessori Scholars Academy

    Milton, GA
    a month ago
  • Assistant Office Manager - State Farm Agent Team Member
     ..., staying organized, and helping a busy office run efficiently. Insurance experience is...  ...administrative support to the Agent and team Coordinate client follow-up and prepare for policy...  ...Maintain accurate client records and document follow-up needs Help track... 
    Document
    For contractors
    Work at office

    Evan Profeta - State Farm Agent

    Cumming, GA
    2 days ago
  • Administrative Assistant

    $18 - $22 per hour

     ...limited to handling certain tasks associated with calls, legal documents, and correspondence. In this position you will need to possess...  ...ability to work independently at times. This is a full-time in the office position, not a hybrid position. No legal experience necessary.... 
    Document
    Hourly pay
    Full time
    H1b
    Monday to Friday

    McCalla Raymer Leibert Pierce, LLC

    Roswell, GA
    22 hours ago
  • Administrative Professional

    $17 per hour

     ...scheduling, and conflict resolution. Document customer accounts and ensure all paperwork...  ...completed accurately and promptly. Coordinate and prepare monthly service routes for our...  ...of age Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint... 
    Document
    Hourly pay
    Work at office

    Critter Control

    Alpharetta, GA
    2 days ago
  • Warranty Administrative Assistant - Audi North Atlanta
     ...manufacturer or warranty companies using administrative tools available and in current useEnsure that all deductibles are properly documented so they are collected from the customer at the time of the repair completion/deliveryReview all returned, and or, rejected... 
    Document
    Weekly pay
    Temporary work
    Immediate start

    Asbury Automotive

    Roswell, GA
    17 hours ago
  • Prepared Foods Associate Team Leader (Culinary & Deli Assistant Department Manager)

    $19.05 - $33.2 per hour

     ...ability to prioritize and delegate.Proficiency with email, Microsoft Office, and operations-related applications.Experience18+ months...  ...machinery.May require use of ladders.Note: The purpose of this document is to provide a general summary of essential responsibilities for... 
    Document
    Hourly pay
    Full time
    Part time
    Seasonal work
    Work at office
    Flexible hours
    Night shift

    Whole Foods

    Alpharetta, GA
    2 days ago
  • Executive Assistant
     ...to importance and deadlines Plan and coordinate travel arrangements Maintain and process...  ...reports Draft memos, letters, documents, or other communications Assist in editing...  ...Identify & implement opportunities for office management improvements Assist with all... 
    Document
    Full time

    Deposco

    Alpharetta, GA
    22 hours ago
  • Assistant Office Manager
     ...Employee discounts Able Autism Therapy Services - Assistant Office Manager Job Description: Help Manage the center with the day...  ...parents to the clinic Identify maintenance requirements and coordinate with outside vendors to perform building maintenance functions... 
    Work at office

    ABLE AUTISM THERAPY SERVICES LLC

    Alpharetta, GA
    4 days ago
  • Prepared Foods Associate Team Leader (Culinary & Deli Assistant Department Manager)

    $19.05 - $33.2 per hour

     ...prioritize and delegate. Proficiency with email, Microsoft Office, and operations-related applications. Experience ~18+ months...  ...May require use of ladders. Note: The purpose of this document is to provide a general summary of essential responsibilities... 
    Document
    Hourly pay
    Full time
    Part time
    Seasonal work
    Work at office
    Flexible hours
    Night shift

    Whole Foods Market

    Alpharetta, GA
    2 days ago
  • Admin Assistant
     ...Assistant Manage calendars, schedule meetings, and coordinate appointments. Prepare, organize, and maintain documents, records, and reports. Handle incoming calls,...  ...needs and project coordination. Maintain office supplies and equipment inventory. Handle data... 
    Document
    Work at office

    Ova Technologies

    Alpharetta, GA
    1 day ago
  • Office Manager

    $38k - $42k

     ...~ Competitive salary ~ Training & development Office Manager - North Atlanta Reports to: Business Owner Schedule...  ...and performance management Operations: Efficient scheduling coordination, problem-solving call-outs and changes, daily office... 
    Work at office
    Monday to Friday
    Day shift

    Two Maids

    Alpharetta, GA
    22 hours ago
  • Executive Assistant

    $59.2k - $98.6k

     ...teams work effectively? Do you excel at managing schedules, coordinating office operations, and creating a secure, well-equipped workplace?...  ...needed. Preparing letters, memoranda, reports, and related documents using standard office software and detailed instructions.... 
    Document
    Temporary work
    Work at office
    Local area
    Monday to Friday

    Lexus Nexus

    Alpharetta, GA
    7 days ago
  • Temporary Administrative/Professional Positions

    $15 per hour

     ...responsibility is administrative tasks prior to a real estate closing - taxes, payoffs, data entry, sending/requesting/uploading documents. ~1-2 years of office experience ~ Basic computer and phone skills ~ Ability to use basic Microsoft Office - Outlook, Word ~ Must have... 
    Document
    Permanent employment
    Temporary work
    Work at office
    Monday to Friday

    Staffing Resources

    Alpharetta, GA
    5 days ago
  • Technical Program Manager - CISO Office

    $125k - $175k

     ...management, and governance activities across the Office of the CISO. The Vice President will own...  ...Dashboard (CERD), including roadmap coordination, governance, data quality, enhancement...  ...points, Q&A materials, and briefing documents for senior leaders to support internal governance... 
    Document
    Temporary work
    Work at office

    Morgan Stanley

    Alpharetta, GA
    3 days ago
  • Administrative Assistant/ Office Manager
     ...following: Admin Asst duties for CEO and President. Basic accounting skills with Sage 300 experience Insurance review Office management responsibility Answering phones, ordering supplies, managing office vendors Equipment Rental management & inventory... 
    Work at office

    Staff Financial Group

    Alpharetta, GA
    4 days ago
  • Administrative Assistant III
     ...prior clearance. Make arrangements and coordinate all details for meetings, conferences...  ...incoming correspondence and mail. Order office supplies and equipment; organize and...  ...space are used effectively. Compose documents; maintain relevant databases; update departmental... 
    Document
    Work at office

    Trice Healthcare

    Alpharetta, GA
    4 days ago
  • Receptionist / Administrative Assistant
     ...areas. Schedule and confirm meetings and coordinate conference room reservations. Receive...  ..., filing, scanning, recordkeeping, and document preparation. Respond to basic client...  ...& Skills Proficiency with Microsoft Office Suite, including Word, Excel, and... 
    Document
    Full time
    Work at office

    NorthPoint Search Group

    Roswell, GA
    1 day ago
  • Office Manager/Bookkeeper
     ...Office Manager/Bookkeeper Our client located in Alpharetta is looking to hire an Office Manager/Bookkeeper. The position is open due to a long term employee who will be retiring. Duties will include the following: Oversee and process accounts payable, accounts... 
    Work at office
    Immediate start

    Staff Financial Group

    Alpharetta, GA
    22 hours ago
  • Administrative Coordinator
     ...Description Job Description ADMINISTRATIVE COORDINATOR POSITION NAC International, a global...  ...serves as a central resource for document control, records management for the Document...  ...administrative support for meetings, office operations, and special projects. This role... 
    Document
    Work at office
    Remote work

    NAC International Inc.

    Peachtree Corners, GA
    23 days ago
  • Satellite Office & Customer Experience Coordinator
     ...in the United States and we’re looking for a motivated, personable, and self-driven individual to take ownership of our satellite office. This position is responsible for creating an exceptional customer experience while managing the day-to-day administrative operations... 
    Work at office

    Window World of Atlanta

    Duluth, GA
    26 days ago
  • Office Coordinator
     ...customers with a 500% return on investment. Camber has been in the heart of Atlanta for almost 20 years and is looking to add an Office Coordinator to its new Duluth Print Production facility. Job Description: The Front Office Coordinator will be responsible for the... 
    Hourly pay
    Work at office

    Camber Marketing Group

    Duluth, GA
    11 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Document & Office Coordinator. Be the first to apply!

Related searches