Administrative Assistant

Administrative Assistant Harris County Department of Education COMMUNICATION & CREATIVE SERVICES - Houston, Texas Job Details Job ID: 5819537 Application Deadline: Posted until filled Posted: Jul 07, 2026 5:00 AM (UTC) Starting Date: Immediately Job Description Primary Purpose: Assist the Chief Communications Officer with daily tasks including general recordkeeping, budget, calendaring, meeting preparation and event support. Qualifications Education/Certification: High school diploma or GED certificate, some college preferred and/or specialized training Special Knowledge/Skills: Proficient in the use of the English language, both oral and written Proficient organizational, communication and interpersonal skills Specialized training in software applications used by the division Ability to type and keyboard by touch a minimum of 60 words per minute Ability to operate calculator, personal computer, and other office equipment as required Ability to work with numbers in an accurate and rapid manner Ability to maintain accurate and auditable records Outstanding customer service mindset and practices Experience: Four years related experience Knowledge of HCDE purchasing policies and procedures Major Responsibilities and Duties Prepare and maintain a variety of databases/spreadsheets for Chief Communications Officer projects and activities. Assist in planning and preparing the Chief Communications Officer Division annual budget. Monitor Communications, Technology and Marketing division budgets; prepare and input budget amendments as needed and approved by Chief Communications Officer. Reconcile monthly/annual budget reports and pcards. Coordinate communication among Business Services, Purchasing and Chief Communications Officer and reporting division personnel regarding budget items, reports and timelines. Prepare and input payment authorizations, purchase orders in the financial software, travel and mileage reimbursements in the Travel Management System (TMS). Process Requests to Attend and associated travel reimbursement documentation and forms. Process procurement card transactions in a timely manner. Assist the Chief Communications with travel arrangements and reimbursements, weekly ad hoc financial reporting and planning and scheduling. Assist Communications and Marketing divisions with event support as needed. Assist with inventory records for the division. Maintain confidentiality of information. Conduct special projects as requested by the Chief Communications Officer. Maintain good public relations with Department personnel, clients and the public. Maintain a warm personality, positive attitude and neat appearance. Perform other duties as assigned. Position Type: Full-Time Salary: $41,280 to $50,957 Per Year Job Requirements Citizenship, residency or work visa required Contact Information Human Resources 6300 Irvington Blvd. Houston, Texas 77022 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr