Executive Assistant

Job Description

Job Description

Job Title: Executive Assistant

Industry: Trade Association / Nonprofit

Location (city, state): Washington, DC

Assignment Type: Direct Hire

Pay: $104,000 - $116,000 / year

Work Schedule: Hybrid — in-office Tuesday through Thursday

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a well-established, nationally recognized trade association based in Washington, DC. Known for a collaborative culture and long employee tenures, this organization offers a strong platform for professionals looking to build a lasting career in association or nonprofit administration.

Job Description:

We're seeking a polished, detail-oriented Executive Assistant to join the Executive Office of a prominent trade association. In this role, you'll provide high-level support to the President/CEO and Executive Vice President, helping ensure the executive team is fully prepared for meetings, events, and Board engagements. This is an excellent opportunity for a proactive, discreet professional who thrives in a fast-paced, high-visibility environment.

Key Responsibilities:

• Oversee daily calendars and scheduling for senior executives, including meeting coordination, travel arrangements, expense tracking, and project support
• Compile and organize briefing materials ahead of key meetings and events
• Act as a liaison between the executive team and internal staff, member organizations, Board members, and outside industry contacts
• Support the coordination of Board of Directors materials and communications
• Collaborate with the Director of the Executive Office on internal communications, organizational events, and ongoing initiatives
• Maintain flexibility to accommodate additional hours as business needs require

Qualifications:

• Bachelor's degree required
• 4 to 6 years of relevant executive support experience
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, Access, PowerPoint) and Adobe Acrobat
• Excellent research and internet navigation skills
• Exceptional written communication, grammar, and proofreading ability
• Sound judgment and demonstrated ability to handle confidential information
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Professional, composed demeanor, especially when interacting with senior stakeholders

Additional Details:

This role involves light travel and occasional additional hours to support key organizational events and Board meetings. Candidates should be comfortable working in a quiet, professional office environment with a high degree of polish and discretion.

Perks:

• Opportunity to work closely with C-suite leadership at a respected national organization
• Strong potential for career growth into adjacent fields such as Communications, Government Affairs, or Regulatory Affairs
• Collaborative, well-tenured team culture

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.