Bookkeeper

Job Title: BookkeeperJob Description

This role provides vital financial and administrative support to project teams by managing day-to-day project accounting activities and ensuring accurate, organized records. The bookkeeper partners closely with project managers and an outsourced accounting team to handle budgeting, cost tracking, invoicing, and compliance documentation for projects, including federal contracts. This position offers the opportunity to learn, grow, and take on increasing responsibility within a small, collaborative company environment.

Responsibilities

• Partner closely with project managers to support project financial and administrative operations.

• Assist with project budgeting, cost tracking, and maintaining accurate financial documentation for each project.

• Coordinate with the outsourced accounting team on accounts payable, accounts receivable, invoicing, and financial reporting.

• Review and process subcontractor invoices and payment requests in a timely and accurate manner.

• Prepare purchase orders, subcontract agreements, and change orders to support ongoing project activities.

• Collect and maintain up-to-date Certificates of Insurance (COIs) and bond information for subcontractors and projects.

• Obtain and track subcontractor lien releases and related compliance documentation to support project and contract requirements.

• Collect weekly certified payroll reports from subcontractors and ensure they are complete and properly filed.

• Support subcontractor onboarding, including badging and security clearance requirements for federal projects.

• Assist with reconciliations, billing support, month-end activities, and audit preparation as needed.

• Resolve invoice and payment discrepancies by collaborating with project teams and accounting partners.

• Ensure compliance with internal policies and federal contract requirements in all financial and administrative processes.

• Maintain organized project and financial records using QuickBooks, Excel, DocuSign, Adobe Acrobat, and other internal systems.

• Perform accurate data entry and filing to keep records current and easily accessible.

• Provide administrative support to project and accounting teams, including document preparation and general office tasks.

• Demonstrate punctuality, reliability, and strong follow-through in completing assigned responsibilities.

• Contribute to a positive, team-first environment by being willing to take on multiple tasks and help where needed.

Essential Skills

• Associate's or Bachelor's degree in Accounting, Finance, Business, Construction Management, or a related field preferred.

• Entry-level candidates are encouraged to apply; relevant internships, coursework, or administrative/accounting experience are a plus.

• Strong organizational skills with excellent attention to detail.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Professional written and verbal communication skills.

• Proficiency in Microsoft Excel, Word, Outlook, and Adobe Acrobat.

• Basic understanding of accounting principles, including accounts payable, accounts receivable, invoicing, and bookkeeping.

• Experience or aptitude for working with QuickBooks or similar accounting software.

• Strong data entry skills and accuracy in handling financial information.

• Reliable, punctual, and dependable with a demonstrated commitment to professionalism.

• Strong note-taking and follow-through skills to ensure tasks and action items are completed.

• Positive attitude with a strong willingness to learn and take on new responsibilities.

• Ability to collaborate effectively with project managers, subcontractors, and accounting partners.

Additional Skills & Qualifications

• Experience in construction, government contracting, project accounting, subcontract administration, or related industries.

• Exposure to accounts payable, accounts receivable, invoicing, budgeting, or project cost tracking.

• Experience working with QuickBooks or similar accounting software.

• Knowledge of certified payroll processes and reporting requirements.

• Familiarity with lien releases, Certificates of Insurance (COIs), surety bonds, and subcontractor compliance documentation.

• Experience supporting subcontractor onboarding, including badging and security clearance for federal projects.

• Familiarity with federal contracting platforms such as WAWF/PIEE or IPP is a plus; training will be provided.

• Demonstrated ability to work proactively, anticipate needs, and contribute ideas for process improvements.

• Comfort working in a small team environment and willingness to wear multiple hats.

• Interest in developing a long-term career in accounting, project finance, or construction-related administration.

Work Environment

This position is based in a small company environment with a close-knit team that values flexibility, learning, and collaboration. The role is fully on-site, working five days per week in the office. Standard hours are typically 8:00 a.m. to 5:00 p.m. with a one-hour lunch break, or alternatively 8:30 a.m. to 5:00 p.m. with a 30-minute lunch break, providing some flexibility in daily scheduling. The work involves frequent use of Microsoft Office (Excel, Word, Outlook), Adobe Acrobat, QuickBooks, DocuSign, and internal systems to maintain organized financial and project records. The company offers two weeks of paid vacation, one week of paid sick leave, and observes Office of Personnel Management (OPM) federal holidays. When the federal government is delayed or closed due to weather such as snow, the organization follows those same closure or delay guidelines. The environment is professional yet supportive, with annual performance reviews, an annual bonus, and opportunities to learn and grow under flexible management that encourages a positive, team-first mindset.

Job Type & Location

This is a Contract to Hire position based out of Hyattsville, MD.

Pay and Benefits

The pay range for this position is $21.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hyattsville,MD.

Application Deadline

This position is anticipated to close on Jul 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.