Contract Administrator

A leading heavy equipment rental company has been part of this country’s infrastructure story for over a century. Over that time, the business has grown and reinvented itself at every major inflection point in the industry, from the machines it operates to the way it runs the business. Today, the company operates one of the largest bare rental fleets of rough terrain and lattice crawler cranes in the world, with thousands of machines working across the United States and continued fleet expansion planned Position Summary/Objective The Contracts Administrator position will be a member of the Contracts/Legal team and support the contracting effort within the Contracts and Risk Management Department. The position is located in Houston, Texas. This is not a remote position. Responsibilities Provide a critical component to a dynamic Contracts/Legal Team. Interpret and analyze the significance of construction contract terms. Review, red-line, and negotiate terms within established guidelines to mitigate contractual risk in customer construction contracts and equipment rental agreements. Coordinate with Sales Support to verify that the contract terms match the quote. Coordinate with accounting to verify change order amounts are correct. Prepare final contract documents for signature by the Contracts Manager. Upload final signed documents into the job ticketing system and storage server and update tracking spreadsheets. Identify and notify other departments of special requirements, such as special billing requirements or online billing programs, certified payroll reporting, local hiring, and controlled insurance programs. Review and analysis of controlled insurance programs. Order or pull insurance certificates from the insurance company's online database. Initially, this position will primarily support the mobile crane business. Opportunities may arise to assist the tower crane and hoist business, as well as trucking operations and procurement. Educational Requirements/Qualifications Must have a high level of interpersonal skills and be able to interact and communicate with individuals at all levels of the organization. Continually demonstrate problem-solving skills, poise, and diplomacy. Demonstrate the ability to communicate effectively and professionally with customers and other stakeholders by email, telephone, and contract draftsmanship. Exhibit ability to utilize persuasion and detail in negotiating contract terms. Proficiency with MS Office products, including Word, Excel, and Outlook, is expected. Experience with Adobe, DocuSign, and Salesforce a plus. Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Demonstrate ability to work independently after initial training. 1-2 years of experience in contracts management is highly preferred, particularly within the construction industry. A basic understanding of contracts concepts is mandatory, while a basic understanding of insurance concepts is preferred. Benefits: Competitive pay and a matching 401(k) plan Vacation, Company Holidays, and Sick Days Flexible spending accounts/Health Savings Account #J-18808-Ljbffr