Payroll & Office Coordinator

Job Description

Job Description

Payroll & Office Coordinator

Serve U Property Solution is a growing construction company looking for a reliable, organized, and detail-oriented Payroll & Office Coordinator to join our team.

This is a hands-on office position responsible for weekly payroll preparation, employee time sheets, answering phones, scheduling support, and general office administration. The ideal candidate is someone who takes pride in their work, pays close attention to detail, communicates professionally, and can stay organized while managing multiple tasks.

Bilingual Spanish and English is required for this position.

If you are dependable, motivated, and looking for a long-term opportunity with a growing company, we would love to hear from you!

Job Responsibilities

• Prepare and organize weekly payroll and employee time sheets
• Review employee hours and ensure payroll information is complete, accurate, and submitted on time
• Maintain organized employee records and payroll documentation
• Answer and direct incoming phone calls in a professional and friendly manner
• Respond to emails and general office communications
• Assist with scheduling employees, crews, and projects
• Communicate with field employees regarding schedules, time sheets, and required paperwork
• Perform data entry and maintain accurate company records
• Assist with preparing, organizing, and maintaining construction project documentation
• Assist with invoices, estimates, purchase orders, and other office paperwork
• File, scan, print, copy, and organize documents
• Assist management with general tasks
• Maintain confidentiality of employee and company information
• Help keep the office organized and running efficiently
• Assist with other office and administrative duties as needed

Required Qualifications

• Previous experience with payroll, office administration, bookkeeping, or construction administration preferred
• Bilingual in Spanish and English — required
• Knowledge of Microsoft Excel — required
• Proficient with Microsoft Office — required
• Experience using Google Drive and Google Workspace — required
• Strong attention to detail and accuracy
• Comfortable working with numbers, employee hours, and payroll information
• Strong organizational and time-management skills
• Excellent verbal and written communication skills in both Spanish and English
• Professional and friendly phone manner
• Ability to multitask and prioritize responsibilities
• Ability to work independently and as part of a team
• Reliable, punctual, and dependable
• Construction or property services experience is a plus

What We're Looking For

The right candidate will be organized, dependable, professional, and willing to take ownership of their responsibilities.

This position is ideal for someone who enjoys both payroll and general office administration and is comfortable helping wherever needed to keep daily operations running smoothly.

Because we work in the construction industry, priorities can change quickly. The ability to stay organized, communicate effectively, meet deadlines, and work well in a fast-paced environment is important.

Schedule

Full-Time | Monday–Friday

Hours to be discussed during the interview.

Compensation

$18–$23 per hour , depending on experience and qualifications.

About Us:

Serve U Property Solution is a trusted property management company proudly serving the San Bernardino, CA area, dedicated to delivering reliable and responsive solutions for property owners and tenants alike. Our clients count on us for our commitment to excellence and our hands-on approach to property care. Our team enjoys a supportive work environment where every role makes a real impact on the communities we serve.