Legal Secretary - Immigration

Job Summary The legal secretary/administrative assistant supports multiple labor and immigration attorneys (4+). This critical team member must have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions includes drafting/revision of correspondence, pleadings and documents; e‑filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading, and attention to detail. Administrative support functions include calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. Essential Functions Demonstrate knowledge and status of current cases and projects, utilizing available resources to achieve client goals. Provide support for four or more attorneys in immigration law matters and backup support as needed. Interact with internal departments, outside agencies, vendors, and clients. Draft, revise, and proofread correspondence, pleadings, documents, and other materials as directed. Handle a wide variety of complex, confidential, and time‑sensitive material. Work with teams to complete conflict checks and open new client engagements; assist with billing review, inquiries, and collections; maintain docketing for immigration attorneys. Maintain calendars, CLE reports, and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Perform various office and client filing. Other office administrative functions as needed. Qualifications / Skills Required At least 6 years of recent experience in a legal administrative assistant role within a law firm supporting immigration attorneys; experience with immigration law is a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Solid understanding of technical legal terminology and experience with electronic court filings. Experience with trial preparation and briefs. Strong verbal and written communication skills, with excellent proofreading abilities. Ability to respond to deadlines, balance workload, and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint; experience with law firm software such as billing, expense, and document management is a plus. Strong interpersonal skills and ability to work well in a cooperative, small office environment within a large firm; communicate with attorneys and support staff at all levels. Punctual with excellent attendance. Educational Requirements High School diploma or equivalent required. 4‑year college degree preferred. Salary For Westchester County, the expected salary range for this position is between $40.00 and $60.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law. Benefits Medical, dental, vision, life and disability insurance 401(k) Retirement Plan Flexible Spending & Health Savings Account Firm‑paid holidays, vacation, and sick time Employee assistance program and other firm benefits Equal Employment Opportunity We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law. #J-18808-Ljbffr