Administrative Assistant I - II (Depending on Experience)

Closing Date to Apply: July 1st, 2026 @ 5 pm PST Administrative Assistant I: Hourly: $27.57 to $41.46 hourly Midpoint: $34.51 hourly Administrative Assistant II: Hourly: $30.60 to $47.16 hourly Midpoint: $38.88 hourly Grant PUD posts the full hourly range for each position. The midpoint is provided as a reference point and is not a guaranteed starting pay. Starting pay is based on job-related factors such as qualifications, experience, skills, internal alignment, and organizational needs. Most new hires are typically placed between the minimum and midpoint of the range. Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits. Grant PUD — Unified Insurance Program (uip-wa.org) [ Grant County PUD will conduct a background check after a contingent offer of employment has been made, if selected for this position. First review of applications will occur on July 1st, 2026. Applicants meeting minimum qualifications may undergo further evaluation based on preferred qualifications and other job-related criteria. Only the most qualified candidates will be referred for further consideration. The District may use the applicant pool and results from this recruitment to fill additional vacancies in the same classification for up to six (6) months following the recruitment closing date, consistent with District policy and applicable law. Position Summary Grant PUD is seeking an organized, detail-oriented Administrative Assistant to provide professional administrative support to the Power Delivery Business Unit. This role is responsible for coordinating schedules, preparing documents and reports, maintaining records, tracking information, supporting departmental operations, and ensuring efficient workflow management. The ideal candidate is reliable, highly organized, and committed to supporting a fast-paced and dynamic work environment. Depending on qualifications and experience, the position may be filled at the Administrative Assistant I or Administrative Assistant II level. The successful candidate will demonstrate sound judgment, strong communication and organizational skills, attention to detail, and the ability to manage multiple priorities while providing excellent customer service and support. Essential Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: General (applies to all levels)

• In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
• Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD/IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures, as well as NERC/WECC..
• Actively participate in all aspects of our safety program, including but not limited to:
• Following all safety policies and procedures.
• Alerting supervisors and coworkers to unsafe or hazardous working conditions.
• Reporting any safety incidents or close calls within 24 hours to your supervisor; and
• Accepting feedback from supervisors and coworkers regarding your own safety performance.

Administrative Assistant I:

• Provide general administrative support to a Senior Manager, including scheduling meetings, preparing agendas, and maintaining calendars.
• Prepare basic correspondence, forms and compile routine reports as directed.
• Handle incoming calls, mail, and email, and route inquiries appropriately.
• Maintain electronic and physical filing systems, ensuring accuracy and confidentiality.
• Assist with travel arrangements and prepare related documentation such as itineraries and expense reports.
• Track supply inventory and place office supply orders as needed.
• Enter and update information in tracking systems and software to input data and ensure information is current and accessible.
• Provide logistical support for meetings and department events.
• Perform all routine administrative tasks such as scanning, copying, filing, and data entry.
• Interact with internal staff and external contacts professionally and courteously, demonstrating positive and respectful collaboration.
• Follow organizational administrative service standards and practices established by District Administration Manager to ensure consistent, professional, and coordinator support across the utility.

Administrative Assistant II:

• Provide administrative support to Senior Managers, Department Managers, and/or Director/VP including scheduling, coordinating meetings, drafting correspondence, and organizing travel.
• Prepare, edit, and format complex documents, reports, and presentations with a high degree of accuracy.
• Assist in monitoring department budgets, tracking expenditures, and maintaining supporting documentation.
• Coordinate department-level communications and act as a liaison between the Director and internal/external stakeholders.
• Organize departmental projects or initiatives, track timelines, and ensure deadlines and deliverables are met.
• Maintain accurate records, filing systems, and databases; retrieve and prepare data for reporting and decision-making purposes.
• Screen calls and emails, exercising discretion in handling or redirecting inquiries.
• Support procurement processes such as ordering supplies, reconciling invoices, and maintaining contract documentation.
• Coordinate logistics for department events and staff meetings, including preparing materials and following up on action items.
• Provide guidance and support to Administrative Assistant I’s, Student Helpers, or Interns, as applicable.
• Interact with internal staff and external contacts professionally and courteously, demonstrating positive and respectful collaboration.
• Follow organizational administrative service standards and practices established by District Administration Manager to ensure consistent, professional, and coordinator support across the utility.

Required Qualifications (Education, Experience, Licenses & Certifications): Administrative Assistant I:

• High school diploma or GED equivalent.
• Two (2) years of administrative support experience.
• Demonstrated proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.).

Administrative Assistant II:

• Associates degree in business administration or related field OR 1 additional year of relevant experience in lieu of degree.
• Three (3) years of administrative support experience, including coordination of meetings, travel, and budget tracking.
• Demonstrated proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.).

Preferred Qualifications (Education, Experience, Licenses & Certifications):

• Associate degree in business administration or a related field.
• Familiarity with scheduling software, document management systems, or other office platforms.

Other Knowledge, Skills & Abilities

• Basic knowledge of general office operations and administrative procedures.
• Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
• Effective written and verbal communication skills.
• Ability to follow established procedures and seek guidance when needed.

Physical Requirements

• Position may be eligible for hybrid work arrangement: ☒Yes ☐No
• Majority of work is performed in a standard office setting.
• Some field work may require operation of a vehicle.
• Will perform work onsite at the locations of the assigned Business Units
• Typical shift of employees in this position: ☒8 hours ☒9 hours ☒10 hours ☐12 hours
• For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas