Assistant AD - Facilities & Event Management

Sports Facility Manager

Key Functions and Expected Performance:

Responsible for game and facility management aspects of assigned sports (primarily Baseball)

Work in conjunction with university maintenance and grounds crew to ensure the fields and facilities are prepared to host scheduled events

Create a plan for the operation of assigned events and work with internal and external departments to ensure execution of assignments related to event

Including, but not limited to sports medicine, marketing, video/radio and television, director of operations for assigned sports, game officials (per SEC and NCAA regulations), plant/grounds, concessions, Learfield, VUPD, traffic and parking, etc.

Assist with game operations for other Vanderbilt sports as directed by the Associate Athletic Director, Facilities and Event Management

Responsible for overall leadership of home baseball operations

Assist with planning of event operations for all home contests

Assist with postseason events operations as requested

Serve as the facility lead for Hawkins Field to oversee its operation and maintenance, as well as make recommendations on projects to continuously improve the facility

Assigned facility/event management tasks

Operate with consideration of the facility's budget

Maintain cleaning standards and perform routine building surveys

Manage facilities equipment needs

Support planning and hosting of special events within the facility, such as concerts, athletic contests, and premium events

Support and lead facility management initiatives for the unit

Perform, or coordinate through internal work orders or external contractors, repairs and maintenance of buildings, fields, and grounds

Develop and support maintenance and facility improvement planning for all facilities

Identify and implement necessary facilities processes and procedures to improve operations (i.e. custodial services, grounds, general management, etc.)

Participate in capital projects processes as requested

Assist with scheduling of practice times and other facility usage

Lead assigned sport operations meetings to determine needs for all stakeholders as it pertains to baseball events and additional events as required

Coordinate TV set-up for assigned sports

Coordinate with television director/producer to determine needs to televise event

Create a logistical plan to execute needs of television representatives

Evaluate staffing needs to assist in production and assign staffing to fill needs

Manage credentialing needs for television personnel

Serve as the liaison between television production and university plant to determine and fulfill needs to execute televised event (ex: electrical needs, establishing television compound, etc.)

Work with television production and director of sport operations to create timeline.

Athletics liaison for event support staff, including concessions, guest services, VUPD, LifeFlight, bookstore, marketing, Learfield, NCC, ticketing, custodial, etc. for assigned sports

Develop and maintain effective working relationships with coaches and support staff, university maintenance and grounds, housekeeping, campus groups, vendors and contractors, and other Vanderbilt Athletics departments

Fill in for Associate Athletic Director, Facilities and Event Management as needed

Responsible for assisting with NCAA, NIT, SEC, etc. events hosted by Vanderbilt University

Ensure compliance with NCAA and conference rules and regulations

Perform other duties requested by the Associate Athletic Director, Facilities and Event Management

Education and Certifications:

A Bachelor's degree from an accredited institution of higher education is required.

A Master's degree from an accredited institution of higher education is preferred.

Experience and Skills :

Prior experience of 3-5 years in collegiate athletics facility management and event management is necessary.

Prior leadership experience of 1-2 years in a similar role is necessary.

Prior experience leading Division I football and NCAA and conference postseason events is preferred.

Analytical, evaluative, and critical thinking skills are preferred.

Skill in organizing resources and establishing priorities is preferred.

Computer skills, to include word processing and database management are preferred.

Ability to assess and develop procurement specifications and coordinate purchasing activities in area of specialty is preferred.

Ability to manage and coordinate multiple projects simultaneously is preferred.

Knowledge of budgeting and fiscal management principles and procedures is preferred.

Required Skills

Budgeting - VU

Equipment Maintenance - VU

Event Management - VU

Event Planning - VU

Facility Management - VU

Health And Safety Standards - VU

Regulatory Compliance - VU

Social Media Marketing - VU

Student Recruitment - VU

Travel Planning - VU

About Us

At Vanderbilt University, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Job Info

Job Identification 10008788

Posting Date 08/25/2026, 01:16 PM

Locations Nashville, TN, United States (On-site)

Apply Before 09/08/2026, 02:00 PM

Job Schedule Full time

Job Category Athletics & Recreation

Job Function Athletics Operations

Management Level Management 2

Nashville, TN, United States