Sr. Administrative Associate - Psychiatry

Job Overview Join the Department of Psychiatry as a Sr. Administrative Associate and play a key role in supporting faculty and Advanced Practice Providers (APPs) at the new Texas Behavioral Health Center. This position is responsible for coordinating essential administrative functions including provider scheduling (Qgenda), timekeeping (myTime), and position management (PeopleSoft), while ensuring smooth daily operations. Benefits UT Southwestern offers a competitive and comprehensive benefits package to eligible employees. The benefits include: PPO medical plan, available day one at no cost for full‑time employee‑only coverage Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Required Experience & Education Bachelor's Degree in Business Administration, Healthcare Administration, or a directly related field. Minimum 5 years of related experience including at least 2 years of supervisory experience. Additional experience may be considered in lieu of minimum qualifications. Job Duties Manage and direct administrative and business functions of the division or unit, establishing, reviewing, and revising internal procedures. Interpret policies of division, department, or university for unit personnel, supervise clerical operations, and manage workflow for maximum efficiency. Prepare or assist in preparing annual budget for division or unit, analyze financial status, project income and expenditures, and allocate funding sources. Monitor budgets, including income and expenditures; maintain or coordinate maintenance of budgets and grants, reconcile accounts monthly. Supervise staff and provide training; coordinate faculty and classified staff recruitment; exercise decision‑making authority regarding hiring, disciplinary action, and termination. Approve online forms or paperwork for personnel changes, coordinate and prepare staff performance evaluations and merit increases. Coordinate space needs, renovations, and operational services; recommend purchases of capital and non‑capital equipment. Assist in preparing major grant applications or status reports, ensuring timely submission. Ensure accurate and timely patient billing, including charge capture, coding, and reviewing account receivables and payer denials. Prepare or coordinate complex reports requiring collaboration with other departments and outside organizations. Design and execute system of internal controls ensuring effective operations, asset safeguarding, and reliable financial information. Ensure compliance with applicable laws, regulations, policies, and procedures. Perform other duties as assigned. Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. #J-18808-Ljbffr UT Southwestern Medical Center