Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to provide dependable financial and administrative support for a long-term contract assignment in Waukesha, Wisconsin. This position is fully onsite and offers a steady Monday through Friday schedule, making it a strong fit for someone who enjoys structured work and consistent expectations. The ideal candidate brings prior accounting experience, works with integrity, and is comfortable managing a high volume of billing and invoice activity with accuracy and follow-through.

Responsibilities:
• Prepare and process customer billing accurately and on schedule to support ongoing accounts receivable operations.
• Submit a large weekly volume of invoices through customer portals and internal systems while maintaining attention to detail.
• Review invoice information for completeness, proper coding, and compliance with established procedures before final submission.
• Assist with accounts payable and accounts receivable tasks to help maintain timely financial processing.
• Reconcile bank activity and related financial records to ensure transactions are recorded correctly.
• Use Excel, Microsoft Office applications, and accounting platforms such as QuickBooks and Fast AP to organize and track financial data.
• Partner with the Credit and Collections Manager to support daily accounting priorities and resolve documentation issues promptly.
• Maintain organized records and follow defined company processes closely in a hands-on, ethics-driven work environment.• At least 2 years of accounting or accounting support experience in an office setting that requires close attention to detail.
• Practical experience with billing, invoicing, accounts payable, and accounts receivable functions.
• Ability to manage high-volume invoice processing with strong accuracy and time management skills.
• Proficiency with Excel, Microsoft Office, QuickBooks, and invoice entry or coding tools.
• Experience working with customer portals for invoice submission and payment-related documentation.
• Solid understanding of bank reconciliations and general financial recordkeeping.
• Strong judgment, reliability, and commitment to following established procedures.
• Comfortable working onsite in Waukesha, Wisconsin, in a collaborative business-casual environment.