Operations/Administrative Coordinator

Job Description

Job Description

We have partnered with a growing nonprofit on their search for a detail-oriented/tech savvy Operations/Administrative Coordinator who can thrive in a fast-moving environment wearing multiple hats! This candidate will perform administrative tasks, assist with project management, liaison between the operations & billing departments, manage calendars, oversee travel arrangements, draft internal and external communication/correspondence, and maintain company invoices, bills, and operational documentation. The ideal Operations/Administrative Coordinator for this role should have outstanding multi-tasking abilities, professional written and verbal communication skills, and the ability to multitask.

Responsibilities:

• Coordinate day-to-day administrative and operational activities to help the team meet business objectives and maintain smooth workflows.

• Manage complex calendars, arrange appointments, and keep leadership informed of priority meetings, deadlines, and time-sensitive updates.

• Facilitate communication across internal teams, including warehouse, shipping, and ecommerce channels such as Amazon and Walmart, to support timely execution of orders and related operations.

• Organize travel plans for leadership and staff, including transportation, lodging, and meal arrangements, while ensuring itineraries are accurate and practical.

• Prepare, update, and maintain organized records, reports, and documentation so information is accurate, accessible, and current.

• Support office and facilities-related coordination by tracking needs, following up on requests, and helping maintain an efficient work environment.

• Assist with invoice entry, coding, and discrepancy resolution, using accounting tools and established procedures to support accurate financial records.

• Anticipate administrative needs, resolve routine issues proactively, and help leadership stay focused on key initiatives and business priorities.

The ideal Operations/Administrative Coordinator will have a Bachelors degree in Accounting/Finance/Business Administration.

Other requirements for the Operations/Administrative Coordinator role include and are not limited to:

· 3-5 years of administrative/operations experience

· Proven experience with shipping, logistics and/or e-commerce platforms

· QuickBooks preferred

· Proficient in Microsoft Office Suite

· Strong attention to detail & time management skills

For more information on this Operations/Administrative Coordinator role and other full time accounting and finance opportunities, please contact us at View phone number on us.fitly.work and reference JO#00800-0013505735.