Senior Document Controller

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Profit sharing

Vision insurance

Location: Sacramento, CA (on-site) Salary Range: $90,000-$150,000 (commensurate with experience) Employment Type: Full-time

Position Summary

Jaquith Consulting Group, Inc. (JCG) is seeking an experienced and detail-oriented Senior Document Controller to lead advanced document control operations for the California High-Speed Rail project. Under the direction of the Document Control Manager, the Senior Document Controller will serve as a subject matter expert and technical lead for document control operations, systems, and standards.

The position provides advanced oversight of document management processes, ensures compliance with regulatory requirements, and supports the implementation, administration, and continuous improvement of the enterprise-wide Document Control System. The Senior Document Controller plays a critical role in stabilizing current document control operations while supporting long-term enterprise initiatives, system adoption, and best practices across projects and functional units.

Key Responsibilities

Serve as a senior-level subject matter expert for document control systems, processes, and standards across the organization

Provide guidance, mentoring, and technical support to Document Controllers, Program Analysts, and project teams

Act as a system administrator or power user for the enterprise Document Control System, supporting configuration, permissions, workflows, and troubleshooting

Support enterprise document control initiatives, including system rollout, enhancements, and adoption strategies

Oversee document intake, processing, distribution, storage, and archival activities to ensure compliance with standards, contractual requirements, and regulatory obligations

Ensure adherence to document control procedures, metadata requirements, naming conventions, version control, and classification standards

Review document submittals for completeness, accuracy, and compliance prior to acceptance into document management systems

Support audit readiness efforts by ensuring documentation is complete, traceable, and properly maintained

Support the procurement, deployment, configuration, and optimization of the enterprise-wide Document Control System

Participate in defining system requirements, workflows, user roles, and reporting capabilities

Identify system gaps, risks, and improvement opportunities; recommend and support enhancements to improve efficiency and data integrity

Develop and maintain process maps, SOPs, desk manuals, and system user guides

Monitor document control performance metrics, workload trends, and compliance indicators

Maintain document control dashboards, trackers, and reporting tools to provide visibility into system health and operational performance

Support risk identification and mitigation by maintaining document control risk logs and issue trackers

Prepare summaries, reports, and briefings for leadership related to document control performance and system adoption

Serve as a primary point of contact for document control matters with internal staff, consultants, contractors, and external partners

Coordinate closely with project teams, IT, Business Analysts, procurement, and compliance staff to support document control needs

Provide training, onboarding, and ongoing support to users of document control systems

Support change management efforts related to new tools, workflows, and standards

Contribute to continuous improvement initiatives to enhance document control efficiency, clarity, and consistency

Support special projects, enterprise initiatives, and strategic priorities as assigned

Promote a culture of accuracy, accountability, and best practices in document control

Required Qualifications

Bachelor’s degree in Business Administration, Information Management, Records Management, Public Administration, or a related field; or equivalent professional experience

Demonstrated experience performing document control functions on complex programs or capital projects

Strong knowledge of document management systems, document control standards, and compliance requirements

Proficiency with Microsoft Office, SharePoint, Adobe Acrobat, and enterprise document management platforms

Strong organizational, analytical, and communication skills with the ability to manage multiple priorities

Experience developing SOPs, workflows, process maps, and training materials

Ability to work independently and collaboratively with multidisciplinary teams

Preferred Qualifications

Experience supporting or administering an enterprise-wide Document Control System as a system administrator or SME

10 years of experience on projects similar in scope and complexity, preferably on large infrastructure, transportation, or public-sector programs

Professional certification in document or records management (e.g., CDIA+, CRM) or equivalent

Familiarity with audit processes, regulatory compliance, and document retention requirements

Experience supporting system implementation, change management, or enterprise process improvement initiatives

Knowledge, Skills & Abilities

Sound understanding of document control principles, standards, and best practices, including metadata requirements, naming conventions, version control, and classification standards

Experience with document control operations on complex, large-scale programs, preferably in infrastructure, transportation, or the public sector

Maintain accuracy, accountability, and attention to detail while promoting a culture of best practices in document control

Familiarity with developing SOPs, desk manuals, process maps, workflows, and system user guides

Proficiency with Microsoft Office, SharePoint, Adobe Acrobat, and enterprise document management platforms

Clear written and verbal communication, including preparing summaries, reports, and briefings for leadership

Jaquith Consulting Group and the California High-Speed Rail Authority are equal opportunity employers. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other protected characteristic.