Sr Administrative Assistant

Sr Administrative Assistant

Exciting opportunity to join the nation's largest provider of healthcare services! HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life. We are currently looking for an exceptional Sr Administrative Assistant to join our Graduate Medical Education Team. We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.

The Sr Administrative Assistant will support our Graduate Medical Education Executive Team to perform complex administrative duties to include scheduling calls, meetings and coordinating travel, processing expense reports, composing correspondence, coordinating resources across corporate functions, along with handling various administrative details with initiative and good judgment.

This role is office based at Headquarters in Brentwood, TN.

Job Summary and Qualifications

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested
• Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned
• Prepares reports for company activities as required
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested
• Maintain distribution lists and updates organizational charts
• Maintains offices space assignment charts and helps onboard new hires
• Maintains adequate supplies and orders special supply requests, as needed
• Flexible in supporting any office projects needing extra attention due to specific deadlines

Education & Experience:

• A minimum of Two to five years of administrative experience is required, including at least one year in a healthcare organization (appropriate education may be substituted for experience).
• Knowledge of general management principles
• Knowledge of organizational policies, procedures, and systems
• Ability to work in a fast paced, high stress environment
• Strong interpersonal, communication, and organizational skills
• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

"Bricks and mortar do not make a hospital. People do." - Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Sr Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.