ADMINISTRATIVE ASSISTANT III - GUN PERMITS - Sheriff's Office (Part-Time)

Administrative Assistant III Position: Administrative Assistant III Department: County Sheriff's Office Location: Cambridge, MN Job Type: Part-time; 20-28 hours per week (40-56 hours per pay period/every two weeks) Work Schedule: Regular work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Work Setting: On-site; requires regular, in-person attendance FLSA Status: Non-Exempt Union Affiliation: Teamsters Local 320 Courthouse Compensation Expected 2026 Hiring Range: $25.50 - $27.19 per hour ($53,040.00 - $56,555.20 annually), depending on qualifications, relevant experience, and internal equity. Full Range: $25.50 $32.93 per hour ($53,040.00 $68,494.40 annually), with the potential for additional longevity-based pay. Application Requirements For this position, applicants must fully complete the Work Experience and Education sections of the online application, and attach a resume. Applications that are incomplete will not be considered. Application and Selection Process After the posting closes, Human Resources will review all applications. If your qualifications align with the requirements, you will be contacted via email with details regarding the next steps in the selection process. Interviews for this position will be conducted the week of July 20th. Please note: Emails from Isanti County Human Resources may occasionally be directed to your junk or spam folder. Be sure to check these folders regularly to avoid missing important updates regarding your application. General Definition of Work Performs administrative work preparing and processing files, assisting the public in the Sheriff's Office, processing gun permits, conducting necessary background checks, resolving suspense records, maintaining records and files, developing and implementing record procedures, monitoring the office workflow and associated deadlines, and related work as apparent or assigned. Work is performed under the supervision of the Sheriff's Office Records Supervisor. Essential Functions Receive, review, and process applications, renewals, and related documentation for Minnesota Permit to Purchase and Permit to Carry with a high level of accuracy and attention to detail. This includes conducting a thorough background investigation. Verify application completeness and ensure compliance with state and federal requirements. Conduct data entry, update and maintain accurate permit records within county, state, and law enforcement databases. Conducts required annual background checks on permit to carry holders in the County. Process permit fees and maintain accurate financial records in accordance with county policies. Respond to public inquiries regarding firearm permit procedures, requirements, eligibility, and application status. Prepare permit approvals, denials, renewals, void notices, and related correspondence. Maintain confidential criminal justice and applicant records in compliance with federal, state, and county regulations. Communicate with law enforcement personnel, courts, state agencies, and other government entities regarding permit-related matters. Perform records searches and retrieve information as requested by authorized personnel. Assist with audits, reporting requirements, and statistical recordkeeping related to permit activity. Resolves suspense records for the Sheriff's Office by utilizing criminal history records, court records, and in-house records. Scan, file, and organize electronic and physical records. Stay informed of changes to Minnesota firearm laws, regulations, and permit requirements and Sheriff's Office procedures. Provide general clerical support including assisting the public that come into the lobby, answering phones, processing mail, filing documents, and preparing reports. Maintains Master Name Record Files by utilizing the utilities provided by the records management system. Process background requests from outside agencies. Perform other duties as assigned. Minimum Qualifications High School diploma or GED and moderate experience in oral and written communication, computer software applications and search engines, customer service, or equivalent combination of education and experience. Must possess and maintain a valid driver's license. Must pass a criminal history background investigation. Special Qualifications Must meet and maintain all training and education requirements for position. May require possession of, or ability to obtain, specific licenses and/or certifications depending on departmental assignment. Required Knowledge, Skills, and Abilities Knowledge of records department procedures, policies, and procedures. Knowledge of the Criminal Justice Information Services (CJIS) reporting system. Knowledge of the Minnesota Government Data Practices Act. Knowledge of English grammar, spelling, and usage. Knowledge of Minnesota Data Practices Act for release of information. Skill in operating a variety of office equipment. Ability to understand and follow oral and written instructions. Ability to make decisions in accordance with precedents and regulations and to apply these to work Ability to multitask, prioritize, and complete duties in accordance with state statute timeframes. Ability to investigate, research, and analyze law enforcement data and court records. Ability to organize work efficiently. Ability to apply and explain pertinent policies, procedures, and regulations. Ability to maintain records and to prepare detailed reports. Ability to communicate, both verbally and in writing. Ability to accept responsibility, take initiative, and work independently to accomplish the goals assigned. Ability to provide effective, credible testimony in a court of law or other legal proceedings. Ability to maintain a regular and timely work attendance. Working Conditions Physical Requirements and Activity This work requires the occasional exertion of up to 25 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, sitting and reaching with hands and arms. Sensory Requirements Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Sensory Utilization Work requires preparing and analyzing written or computer data and observing general surroundings and activities. Environmental Conditions Work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). The statements in this class description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Supplemental Information A fully completed Isanti County Online Application and resume must be received by Human Resources by the closing date and time listed on the posting. Any materials received after the closing date and time will not be considered. The application will be evaluated in a Training and Experience Assessment worth 100 points. Veterans Preference will be applied in accordance with Minnesota law. A top group of qualified applicants will be invited to the interview process. Final appointment is contingent upon the applicant passing a background investigation including a criminal history search. Costs of the background will be paid for by Isanti County. Mission Working Together to Deliver Quality Services that are Valued by the Community, Today and Tomorrow