HR Business Analyst - Immigration and Global Mobility Coordinator

Immigration And Global Mobility Coordinator

We are seeking a detail-oriented and proactive Immigration and Global Mobility Coordinator to join our team.

Key Responsibilities

• Support Immigration and Global Mobility team by auditing vendor invoices for accuracy and reconciling inconsistencies and errors.
• Maintaining vendor PR/PO records and alert the manager when funds are needed; ensure timely payments.
• Administer temporary visa (H-1B, L-1, TN, O-1, etc.) extensions and amendments following internal procedures.
• Coordinate and gather details necessary for U.S. invitation letters; draft and distribute letters for signing.
• Conduct and oversee global transfers of existing employees worldwide; assist with the onboarding process for international employees deployed to the US; provide support to regional transfers in APAC and EMEA.
• Serve as a point of contact for employees, recruiters, hiring managers, and HR Business Partners regarding general immigration and relocation inquiries; provide timely and accurate information and support escalating to the Immigration and Global Mobility team, if needed.
• Post legal notices (LCA & PERM) both electronically and physically as well as coordinate postings at other office locations.
• Support special projects and initiatives within the Immigration and Global Mobility team and cross-functionally including reporting, FAQ generation, etc.
• Ensure compliance with privacy and immigration laws and regulations by safeguarding employee sensitive information and confidential corporate intellectual property.
• Complete additional duties as assigned.

Qualifications

• Experience in corporate immigration and global mobility services with an emphasis in temporary work visas (H-1B, L-1, TN, O-1, etc.).
• Bachelor's degree in Human Resources or a related field.
• Exceptional attention to detail and ability to handle sensitive information confidentially.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Advanced Excel skills, including report generation, data validation, and summarization with pivot tables.
• Proficiency with HR systems (Workday), case management ticketing tools (ServiceNow) and AI tools (Copilot, Claude).
• Ability to work independently and as part of a team.