Executive Assistant

Executive Assistant

Employment Type: Direct Hire
Location: Gardena, CA (100% Onsite)
Pay: $24.00-$31.75/hour DOE

Overview

We are partnering with a well-established behavioral health organization to identify an Executive Assistant who will serve as the right-hand support to the Chief Financial Officer. This role is ideal for a polished administrative professional who thrives in a fast-paced environment, enjoys working behind the scenes, and can be trusted with highly confidential information.

The Executive Assistant will play a critical role in keeping the CFO organized and operating efficiently through calendar management, document preparation, data entry, reporting, and executive-level administrative support. The ideal candidate is proactive, detail-oriented, highly organized, and comfortable taking initiative with minimal direction.

This is a fully onsite position based in Gardena and offers the opportunity to work closely with executive leadership while supporting the organization's financial and operational functions.

Key Responsibilities

• Provide high-level administrative support to the Chief Financial Officer
• Manage executive calendars, scheduling, and meeting coordination
• Prepare meeting agendas, minutes, reports, memos, and correspondence
• Perform high-volume data entry and maintain accurate records
• Create, update, compare, and format Excel spreadsheets and reports
• Cross-reference data across multiple spreadsheets and documents
• Maintain confidential files, records, and executive documentation
• Answer inquiries and provide administrative support to internal and external stakeholders
• Coordinate travel arrangements, conference registrations, and related logistics
• Assist with expense tracking, documentation, and reconciliation
• Organize and maintain filing systems and departmental records
• Support special projects and ad hoc administrative requests as needed
• Serve as a trusted business partner to the CFO by taking ownership of tasks and following through independently

Required Qualifications

• Minimum 2+ years of Executive Assistant, Administrative Assistant, or related administrative support experience
• Previous experience supporting senior leadership or executive-level professionals
• Strong data entry skills with exceptional attention to detail
• Advanced Microsoft Office proficiency, including:
• Ability to create, edit, compare, and format spreadsheets accurately
• Excellent written and verbal communication skills
• Strong organizational, prioritization, and time management abilities
• Experience handling confidential and sensitive information
• Ability to work independently and exercise sound judgment
• Stable work history with demonstrated longevity in prior roles

Preferred Qualifications

• Bachelor's Degree
• Experience supporting finance, accounting, or executive leadership teams
• Basic accounting or bookkeeping experience
• Experience with grant-funded organizations or nonprofit environments
• Familiarity with Microsoft Copilot
• Experience preparing board materials, meeting minutes, and executive communications

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.