Brokerage Coordinator

Brokerage Coordinator

The Brokerage Coordinator provides dedicated support to brokerage professionals and teams, ensuring seamless delivery of client service activities such as pitches and proposals, transaction support, and administrative coordination. Acting as a key point of contact between fee-earners and internal departments, this role helps drive sales efforts, maintain accurate data and documentation, and support the full lifecycle of brokerage transactions from initial pursuit through deal closing and revenue processing.

Responsibilities include managing and maintaining brokerage databases, supporting the content creation process for marketing materials, coordinating with internal departments based on the needs of fee-earners, monitoring and supporting the timeliness of deliverables, providing comprehensive sales and deal support, coordinating with Marketing, Research, and Financial Analysts for the creation of pitches and proposals, attending strategy sessions with fee-earners, working with Marketing to deliver necessary information for content creation, scheduling internal review meetings, arranging accommodations for client presentations and tours, coordinating with Brokerage Specialists and Marketing when outside vendors are required, conducting basic data gathering, populating template market documents, compiling information for periodic landlord leasing activity reports, maintaining and managing client contact lists, executing property tour logistics, coordinating the development of flyers, eBlasts, and other marketing collateral, updating and maintaining the CRM system, researching potential conflicts related to new pursuits, coordinating travel and other logistics for fee-earners, following up with all parties on the execution of deal-related documents, preparing deal-related documents for fee-earner review, coordinating with Legal when template documents are insufficient, creating deal sheets, packaging deal sheets with supporting deal documentation, closing deals in the CRM system, inputting new listings into internal databases, updating existing listings in databases, removing inactive listings from databases, coordinating with fee-earners for the collection of necessary information to maintain third-party listing sites, communicating data requests to Marketing, Research, and Financial Analysts, maintaining a calendar of due dates for data requests, proposals, and reporting, responding directly to certain data requests, participating in a rotation of office facilities services tasks, and performing additional related duties as assigned.

Essential skills include a Bachelor's degree, 24 years of experience in a professional organization, proficiency in Microsoft Office applications, proficiency in Adobe Pro and Adobe Sign, proficiency in Adobe InDesign, strong written and oral communication skills, ability to multitask effectively, ability to take direction from multiple sources, good project management skills, excellent attention to detail, demonstrated aptitude for problem solving, and solid computer skills.

Additional skills and qualifications include experience supporting brokerage or sales professionals, exposure to redlining and reviewing documents for accuracy and completeness, experience with brokerage sales support, ability to build strong working relationships, organizational skills, comfort working with marketing and design teams, flexibility to adapt responsibilities, and ability to work in a professional office environment located in Houston, Texas.

This is a Contract position based out of Houston, TX, with a pay range of $38.00 - $42.00/hr. Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits may include medical, dental & vision, critical illness, accident, and hospital coverage, 401(k) retirement plan, life insurance, short and long-term disability, health spending account, transportation benefits, employee assistance program, and time off/leave. This is a fully onsite position in Houston, TX, with an application deadline of Aug 25, 2026.