Reline Admin Coordinator

Full-time

Description

BICO Drilling Tools, Inc., designs and manufactures standard and customized equipment including Down Hole Motors, Thru-Tubing Motors, PBL Bypass Subs and Jetting Tools, Non-Mag Collars, Drilling Jars, Shock Absorbers, and Even Wall® Power Sections. BICO is a subsidiary of the Schoeller-Bleckmann Oilfield Equipment group of companies.

Welcome! You made it to the job description page!

At BICO, we look for people who will show up as their whole self because we value diversity. So be sure to check whether you’re aligned with our company values and culture. If you think you can see yourself delivering WOW as a member of the BICO family, then check out the job description below!

COMPANY CULTURE IS AT OUR CORE

• We strive to be a reliable and responsive long-term partner for our customers
• We are dedicated to integrity and honesty and act accordingly
• We are committed to continuous improvement
• We strive to be a diverse company attractive for our employees and offer them

challenging opportunities in a performance-oriented organization

• We promote an environment of transparency, trust and empowerment
• We encourage and reward innovative behavior
• We are dedicated to operate in a safe and environmentally responsible manner
• We are committed to long-term growth and sustainable energy

BENEFITS WE PROVIDE

• Great medical, dental, and vision
• 401K program
• A generous Employee Referral Program
• A multitude of benefits and incentives to stay healthy and fit
• Plenty of paid time off for life, vacations, staycations, and rest
• Flexible schedules
• Company-sponsored events
• Employee recognition program

WHAT YOU’LL BE DOING

The Administrative Coordinator will play a key role in providing administrative support to executives while also handling essential HR coordination tasks. This hybrid role requires a detail-oriented individual who can manage multiple responsibilities efficiently and with professionalism. 

Requirements

ESSENTIAL FUNCTION

Administrative Support:

• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle phone calls, emails, and other communications, ensuring timely responses.
• Organize and maintain filing systems, both electronic and physical.
• Assist in preparing meeting agendas and taking minutes during meetings.
• Coordinate office events, including team-building activities and client meetings.

HR Coordination:

• Assist with onboarding and orientation for new hires, preparing materials and training.
• Support recruitment by posting job openings, screening resumes, and coordinating interviews.
• Maintain employee records and update HR databases.
• Assist with benefits administration, including enrollment and inquiries.
• Help manage employee leave requests and track attendance.
• Support HR Director with company events and initiatives and other tasks as assigned.
• Bachelor’s degree or 3 to 5 years’ prior experience in supporting a senior executive or team 
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) 
• Exceptional writing, editing, and proofreading skills 
• Excellent organization and time-management skills 
• Ability to maintain and promote confidentiality and integrity. 
• Ability to pay great attention to details. 

QUALIFICATIONS

• High school diploma or equivalent; associate or bachelor’s degree in business administration, Human Resources, or related field preferred.
• 2+ years of administrative experience, with a background in HR or a related field highly desirable.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Discretion and professionalism in handling sensitive and confidential information.
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.
• Experience with HR software or systems (e.g., HRIS) is a plus.

SAFETY RESPONSIBILITIES

All employees have a responsibility to do everything they can to prevent injury to themselves, their fellow employees and others that may be affected by their actions or omissions at work. Employees are expected to become familiar and follow Company’s safety policies and procedures and immediately report any incidents that may lead to injury or environmentally unsound conditions that could lead to an incident. Employees should ensure they use any equipment in accordance with the training and instruction received, inform their Team Leader or Manager of any serious or imminent danger, and ensure good housekeeping is maintained within their workspace.

Employee Signature: Date:

Manager’s Signature: Date: 

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the job described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign additional tasks for the employee to perform as the Company may deem appropriate. 

BICO Drilling Tools, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, gender, national origin, marital status, age, veteran’s status, disability, sexual orientation, or any other characteristic protected by law