Office Manager

Job Description

Job Description

We are looking for an organized Office Manage r to support daily administrative operations for a busy onsite workplace. This contract-to-permanent opportunity is ideal for someone who can keep the office running smoothly, manage front-desk activities, and handle essential accounting support with accuracy. The role offers the chance to contribute to a fast-paced environment while building long-term potential with the team.

Responsibilities:

• Coordinate day-to-day office activities to ensure an efficient, well-organized work environment.

• Welcome visitors, answer incoming calls, and provide attentive front-desk support for staff and guests.

• Manage inventory for office materials and place orders to keep supplies stocked and available.

• Process accounts payable tasks, including reviewing invoices and supporting timely payments.

• Maintain administrative records, files, and documentation with strong attention to detail.

• Assist with scheduling, correspondence, and general clerical duties to support business operations.

• Support office procedures and help improve administrative workflows as business needs change.

• At least 3 years of experience in office management, administrative support, or a related role.
• Proficiency with QuickBooks and confidence handling basic accounting or accounts payable functions.
• Strong background in general office administration and receptionist responsibilities.
• Experience ordering, tracking, and maintaining office supplies for an active workplace.
• Excellent organizational skills with the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills and a detail-oriented customer-service approach.
• Ability to work fully onsite in West Chester, Pennsylvania, Monday through Friday.