Administrative Specialist I (11985, Grade 18)

Description Montgomery Parks — Southern Parks Division seeks a high-performing Administrative Specialist I with exceptional organizational and analytical skills to support administrative and operational functions at the Division’s Headquarters office. Under general direction, provide critical administrative support across human resources, training, records management, and data analytics for the division. This role requires a highly organized and detail-oriented professional who excels at problem-solving, managing competing priorities, improving processes, and collaborating with diverse stakeholders to support efficient division operations. The position offers training and skill-building that support ongoing growth and development. About The Southern Parks Division The Southern Parks Division supports both local and regional recreation across some of the most densely populated areas of Montgomery County. With nearly 200 seasonal and career employees, four maintenance facilities, and five divisional programs, the division maintains over 200 parks and operates a large fleet of equipment to keep park facilities, athletic fields, trails, and playgrounds safe, functional, and ready for daily use. In addition to these operational responsibilities, the division relies on comprehensive administrative support to coordinate personnel actions, manage budgets and procurement, process contracts and work orders, maintain records, support fleet and facility operations, and ensure the efficient delivery of services across all programs and maintenance facilities. About Montgomery Parks Montgomery Parks is an award-winning park system and part of The Maryland-National Capital Park and Planning Commission (M-NCPPC). Supported by more than 1,000 dedicated employees, we care for 416 parks, including trails, and natural spaces across Montgomery County, with team members working in a wide range of roles, including park operations, public programs, park planning, public safety, and administration. Our work is visible in everyday moments, from safe, well-maintained trails to welcoming parks and community programs. Careers with Montgomery Parks offer purpose, stability, and the opportunity to make a visible, lasting impact where people live, work, and connect. Learn More About Montgomery Parks Examples of Important Duties Employee Experience And Administrative Provide administrative support and guidance to employees while coordinating with HR and managing service requests. Develop and maintain forms, tools, reference materials, and employee process guides. Monitor administrative issues, streamline workflows, and implement operational improvements to enhance efficiency. Human Resources Administration Oversee staff training, compliance, evaluations, leave management, reassignments, and disciplinary actions. Approve timecards, process personnel requests, and maintain confidential employee records. Training and Development Support Develop, coordinate, and administer employee training programs and organizational development initiatives. Manage training logistics, materials, records, databases, and completion tracking. Research training resources and collaborate with departments and partners to support workforce development. Administrative Operations Maintain confidential records, electronic filing systems, and operational documentation. Coordinate meetings, events, logistics, and correspondence distribution. Prepare administrative documents and support daily office operations. Important Skills And Characteristics Knowledge of administrative and HR practices, with strong organizational, communication, and workload management skills. Ability to manage priorities, maintain confidentiality, analyze issues, and recommend effective solutions. Proficiency in Microsoft Office and business applications, with strong attention to detail and stakeholder collaboration skills. Preferred Qualifications Strong data analysis and reporting skills. Advanced proficiency in Excel, Power BI, Microsoft Office, and Adobe applications. Multilingual communication skills. Develop and document operational procedures. Experience working in parks or other large complex government organizations. Proficiency in Assets software and work order databases Working Conditions Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort. May be subject to various job demands, such as a high volume of work and tight deadlines. Additional Details The salary range shown reflects the approved pay range for this position. Starting salary will be determined based on qualifications and experience. Bilingual candidates are strongly encouraged to apply. We offer a flexible and competitive benefits package. This position is eligible for a Hybrid Work Schedule. Working Hours: 6:15 am – 2:45 pm (Monday-Friday) This position may involve seasonal weekend work and seasonal work schedule adjustments. Exposed to weather, dirt, waste, odors, caustic chemicals, pesticides, wildlife, and potentially harmful insects. The ability to lift 100 pounds is desirable. The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor. Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or View phone number on click.appcast.io (Maryland Relay 7-1-1) M-NCPPC will make all efforts to reasonably accommodate you. THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION 2026 Benefit Summary For Merit System Employees The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the M-NCPPC. All plans are optional except the Defined Benefit and Long-Term Disability plans. Eligibility You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation. Retirement Programs Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members. Plan Employee Contribution Plan C 9.5%* of base salary (FOP members only) Plan E 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB. 457 (b) Plan (Optional) [Pre-tax and Roth] Traditional and Roth IRAs (Optional) Retiree Healthcare – Eligibility requires, at least 10 years of eligible service and continuous enrollment in M-NCPPC plans (or proof of continuous enrollment in comparable plans) during the 36 months immediately preceding your retirement date. Premium cost share based on years of service Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.* Medical Kaiser Permanente Health Maintenance Organization (HMO) – (15%) UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%) UnitedHealthcare Choice Plus Point of Service (POS) – (20%) Prescription – CVS Caremark – (15%) Dental – Delta Dental PPO and DeltaCare USA HMO – (20%) Vision – EyeMed – (80% of Low Option plan paid by Commission. Any balance paid by employee.) Low, moderate, and high options are available. Frequency of covered services differs. Medical Account – Maximum annual contribution: $3,300 Dependent Care Account – Maximum annual contribution: $7,500 Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%) Benefits paid at 66 2/3% of base salary, maximum of $6,000/month Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000 Two (2) times base salary; maximum benefit is $200,000 for each Automatic coverage with opt-out provision Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000 Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000 Employees have 60 days from date of hire to enroll. Employee contributes 8 leave hours each year Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birth, adoption or foster care), and 80-160 hours for serious medical condition of an immediate family member Annual: 15 days per year Personal: 3 days per year (12-month waiting period) Sick: 15 days per year Holidays: 11 days per year Credit Union Employee Assistance Plan Legal Services Plan Tuition Assistance Program Wellness Program Work-Life Program For a more detailed description of benefits, please contact the Commission’s Health and Benefits Office at View email address on click.appcast.io or View phone number on click.appcast.io. #J-18808-Ljbffr Maryland-National Capital Park and Planning Commission