Accounts Payable Assistant

Accounts Payable Assistant

Full Time

We are seeking a detail-oriented and motivated individual to join our team as an Accounts Payable Assistant. In this vital support role, you will be responsible for performing essential accounts payable functions to ensure timely and accurate processing of vendor payments and financial transactions for Bethesda Associates, LifeStream and Bethesda Senior Living Communities. This role involves supporting the Accounting Director, Accounts Payable Specialist, P-Card Administrator, and all others with Accounts Payable responsibilities, with tasks such as vendor setups, data entry, invoice processing, research and reconciliations, and check production. Additionally, this role requires strong attention to detail, excellent organizational skills, and the ability to work independently and collaboratively in a fast-paced environment while maintaining accuracy in all financial transactions.

Benefits Include:

• Medical Insurance - HDHP or PPO (Full-time employees only)
• Vision/Dental/Life Insurance (Full-time employees only)
• Health Savings Account with Company Match (Full-time employees only)
• Flexible Spending Account
• Company matching 403(b) Plan
• Paid Vacation
• Personal, Sick and Holidays
• Paid Volunteer Program
• Total Care EAP (Employee Assistance Program)

These benefits may be reduced depending on FT, PT, PRN or temporary job status. To receive certain benefits, eligible employees may be required to meet participation requirements and pay required premiums and other contributions.


Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for vendor setups, including obtaining and verifying ACH bank information for payments.
• Responsible for data entry on Multiview Pre-Voucher workflow for multiple companies.
• Support AP Specialist in reconciling/researching vendor statements.
• Backup for weekly Account Payable check production.
• Research accounts payable systems for vendor inquiries, voucher inquiries and historical transactions.
• Assist in audit preparation and generate various financial reports, in particular Confirmations in September
• Process funds transfers in bank portals as directed
• Record on log and prepare Journal Entries for account transfers
• Record payroll journal entries, including TRP, HSA, and Paycom fees.
• Responsible for all autopay invoice AP interface uploads.
• Supports the department in the monthly closing process.
• Other duties and/or projects as assigned.

Managerial Breadth/Scope of Job

This position has no direct supervisory responsibilities.

JOB QUALIFICATIONS/REQUIREMENTS

Knowledge/Skills/Abilities

• Fundamental/Basic accounting knowledge.
• High level of accuracy (i.e. typing, 10-key and data entry).
• Ability to work within a team, with a SERVANT attitude.
• Must be honest and trustworthy.
• Must be detail-oriented, diligent, and positive even under moderately stressful conditions.
• Must be organized with the ability to multitask, prioritize and follow through on assigned tasks, meeting established deadlines.
• Must maintain a current driver's license and comply with all requirements of Bethesda's Auto Policy.

Education/Experience

Education: High school diploma or equivalent required; some college-level coursework in accounting or bookkeeping preferred.

Experience: Previous proven experience in applying fundamental accounting principles. Proficient in Microsoft Office, including Excel, Outlook, and Word.

Working Environment/Physical Requirements

On-site work in the office is required to support daily accounting operations, with extensive daily computer use and data entry. Occasionally required to lift and carry files weighing 15-25 pounds.


Applications accepted on an ongoing basis until the position is filled.