Cost Payable Specialist

LOGS Legal Group LLP has an exciting newopportunity for an In Office Cost Payables Specialist to join the team in our Colorado Springs, CO office location. POSITION DETAIL: Job title: Cost Payables Specialist Position status: Full Time FLSA status: Non-Exempt Pay Range: $37,000-$40,000 Scheduled hours: 8:30- 5:00 PM WHAT WE OFFER: Our Benefit Offerings: The following benefit offerings are available to eligible employees who wish to enroll in coverage. Medical coverage HSA with quarterly employer contributions Vision coverage Group Life insurance* Supplemental Life Insurance plans Long and Short Term Disability First Stop Health for all employees* Legal Service benefit for all employees Hospital and accident indemnity coverage National discount programs for all employees* 401k with employer matching PTO* (Accrual based) WHAT YOU WILL DO Purpose of this Role: The Cost Payables Specialist is responsible for managing all cost-related disbursements, reimbursements, and third-party expenses tied to client matters. This role focuses on the review, coding, tracking, reconciliation, and clearing of cost liabilities , ensuring all cost activity is accurate, timely, and aligned with client billing and firm accounting requirements. This position operates distinctly from Accounts Payable by focusing on matter-level cost activity, clearing accounts, and reconciliation of cost liabilities , rather than general vendor invoice processing. Value to the Team: The Cost Payables Specialist adds value by ensuring timely and accurate entry and processing of costs and supporting efficient financial operations. By identifying and escalating discrepancies and maintaining organized records, the Cost Payables Specialist helps keep workflows running smoothly and contributes to overall financial accuracy. Duties and Responsibilities for this role include but are not limited to: Core Function: Client/matter-related costs and advances; Cost clearing accounts and liability management; Reconciliation of cost activity to financial reports; Coordination with billing, cash, and legal operations teams Cost Processing & Coding: Review and process cost-related invoices, advances, and reimbursements; Ensure accurate coding to client, matter, and cost categories; Validate charges align with firm policies and client guidelines Cost Liability Management: Monitor and maintain cost clearing and liability accounts; Ensure all cost-related liabilities are fully reconciled and cleared monthly; Identify and resolve aged or unmatched cost items Reconciliation & Analysis: Perform regular reconciliations between ledgers and systems Cost Tracking & Reporting: Maintain detailed records of all cost transactions; Support requests for cost-related financial data Cross-Functional Coordination: Work closely with all departments to ensure compliance and completion Audit & Compliance: Maintain complete audit trail for all cost transactions; Ensure compliance with internal controls and client requirements; Provide support for audits (PBC requests, reconciliations, documentation) Process Improvement & Controls: Identify and implement improvements in cost processing workflows; Strengthen controls around: Cost approvals; Liability clearing; Data accuracy Knowledge, Skills, and Abilities: Financial Acumen: Strong grasp of accounting principles Analytical Skills: Ability to analyze data and identify trends Attention to Detail: High accuracy in financial transactions Problem-Solving Skills: Effective in resolving discrepancies Time Management: Ability to manage multiple deadlines Highly detail-oriented and organized Highly skilled in use of Excel Spreadsheets Proven ability to work both independently and collaboratively with different levels of employees Superior analytical and problem-solving skills Must be a team player and willing to assist in multiple areas as necessary Training and Experience Requirements: The ideal candidate for this position has the following: High school diploma or equivalent 1-2 years experience in payables or data entry preferred Experience working in a fast-paced environment Conditions of Work: Ability to sit or stand for long periods Ability to remain focused for extended periods Ability to work on computers for a significant portion of the day Ability to perform repetitive movements as required for positions (Typing, clicking, swiveling) Ability to lift 10-20 pounds as needed Our firm is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristic protected by law. All applicants applying for U.S. job openings must be authorized to work in the United States. If you require an accommodation during the interview process, please indicate same when responding to this posting. This employer participates in E-Verify. All newly hired employees are required to complete the I-9 form and provide documentation of identity and work eligibility. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr