Asset Coordinator

Overview

Job Description – add details here

Skills and Requirements – add details here

Summary

Seeking an Asset Coordinator to join our company. In this position, you will directly perform business unit-centered space management functions. In addition, you will work on initiatives across other offices via partnerships with team members at those offices, with occasional travel possible (less than 1% expected).

You will be a self-starter and will work closely and collaboratively with internal stakeholders across the org, as well as with partner organizations such as Security, Safety, Enterprise Tech, HR, and Corporate Real Estate. The ideal candidate will have strong communication and organization skills, excellent attention to detail and accuracy, and the ability to concurrently manage multiple workstreams and projects.

Responsibilities

• Office/desk move planning and carry-through oversight in partnership with corporate teams such as Corporate Real Estate, Move Services, and Facilities
• Daily management and care of physical location spaces and team member needs as they pertain to the office space (i.e. conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space)
• Inventorying, ordering, and stocking of any kitchen or office supplies as well as snack programs
• Processing expenses and ordering equipment/supplies
• 2-way communication with the team members at assigned location including compiling internal communications such as written memos & help to maintain process documentation
• 1st line of contact for onsite team members
• Identification of opportunities for improvement and increased efficiency
• Serve as a business partner to internal key stakeholders across our organization as pertaining to management of the assigned space(s)
• Partnership with security on team member access to facilities
• Partnership with teams and HR on equipment and seating needs for new hires
• Serve as a crisis management representative for our team
• Location data and records validation/upkeep
• Documentation and justification for any new space or space alteration needs
• In addition to contributing to the success of the physical office location, you will ensure an exceptional onsite employee experience by coordinating bodies of work across the team/our portions of the location such as:
• Planning special events, including special holiday projects and team building events
• Assisting in preparing for major meetings, all hands, and training sessions
• Drive human centered touch points and resources in an ever-evolving ecosystem for everything work-space related that impacts our employees’ ability to do their best work and get the most out of our in-office workspace

Basic Qualifications

• Minimum of 2-3 years of space management experience
• Serve as main contact point and owner in many cases for local team member questions, IT, AV, First Aid & Fire/Safety, security, parking, team member onboarding/offboarding, landlord communications
• Inventorying, ordering, and stocking of pantry/kitchen items (including snacks and drinks), as well as office supplies
• Ensure issue resolution in a timely manner for HVAC concerns, furniture issues, cleaning, and plants
• Excellent computer proficiency, particularly with Microsoft Office (Outlook, Word, Excel, PowerPoint), and ability to learn new software
• Highly effective communicator, both verbally and written
• Ability to navigate a matrixed organization and a global network of internal and external partners
• Comfortable working in a fast-paced and dynamic working environment, supporting new products and businesses
• Ability to work with the highest degree of confidentiality – exercising discretion, judgment and diplomacy
• Highly collaborative mindset
• Exceptional interpersonal skills and partnering capabilities with the ability to develop strong working relationships
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
• Ability to maintain professionalism under pressure
• Known for your ability to be detail oriented in all facets
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
• Ability to anticipate needs, be proactive, resourceful and flexible

Preferred Qualifications

• Keynote and Airtable experience are ideal, but not required
• Ideal to have experience working for a large corporate enterprise

Education

College degree preferred