Records Assistant

Job Information Supervisor Job Title: Records Assistant Division/Department: Civil Closing Date: June 12, 2026 Location: Baltimore City Circuit Court, 111 N. Calvert St. Baltimore, MD 21202 Salary: $39,865 FLSA Status: Non-Exempt At-Will: No Position Type: Fulltime Benefits The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head. Financial Disclosure As a state employee, you may be required to file an annual Financial Disclosure with the State Ethics Commission. If required, you will be notified by the Judiciary Human Resources Division and must file within 30 days of employment and no later than April 30th of each subsequent calendar year. Essential Job Functions The Records Assistant pulls, sorts, and refiles case files. Pulls mail for Clerk’s departments for Baltimore City Circuit Court. Enters files in File tracking to keep an accurate record of location of file. Assists the public, attorneys, and court personnel at the counter by finding files and providing information. Retrieves, unloads, sorts, and distributes mail. Essential Duties and Responsibilities Pulls case files daily for court personnel, customers, court related agencies, and judges. Receive returned files and refiles. Scan files into the court’s filing system. Locates and photocopies files for customers. Processes outgoing mail and logs certified mail. Retrieves, unloads, sorts and distributes incoming mail. Prepares files for transmitting to the Maryland Archives or for destruction according to the retention schedule. Receives exhibits and transcripts, updates computer system. Notifies and destroys exhibits per rule. May work on special projects as assigned, including shredding files eligible for destruction according to the retention schedule. Minimum Qualifications Education: High school diploma (or GED equivalent). Experience: Six (6) months of work experience. Note: A bachelor’s degree may substitute the required work experience. A Paralegal/associate’s degree or 60 college credits may substitute the required work experience. A Paralegal Certificate may substitute the required work experience. Knowledge, Skills, and Abilities Knowledge Of Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division. Customer service etiquette. Skill In Organization and time management. Accuracy and attention to detail. Verbal and written communication. Interpersonal communication and relations. Ability To Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills. Follow procedures, verbal and written instructions, and protocols for any given assignment. Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc. Use and maintain alphabetical and numerical filing systems. Acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts. Physical Requirements Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Equipment, Machinery and Tools Personal computer, copy machine, printers, label machine, fax machine, court case management system HP. Software and Computer Skills Microsoft, Odyssey. Selection Process Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted. Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application. For further information please contact Talent Acquisition at View email address on click.appcast.io. Equal Employment Opportunity Statement The Maryland Judiciary is an equal‑opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA accommodation during the application and/or interview process should send their request via email to View email address on click.appcast.io or call View phone number on click.appcast.io. The Maryland Judiciary is a drug‑free workplace. Applicants must be United States citizens or eligible to work in the United States. Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation. #J-18808-Ljbffr