Real Estate Administrative Coordinator

275 E Rivulon Blvd Ste 106Gilbert, Arizona 85927

Position Summary


The Real Estate Administrative Coordinator provides administrative and operational support for the company's commercial real estate portfolio, including lease administration, acquisitions, facilities coordination, and vendor management. This role requires strong communication, financial acumen, and the ability to independently manage competing priorities while partnering with landlords, brokers, vendors, and internal teams.


Responsibilities


• Coordinate real estate operations, including lease administration, acquisitions support, project coordination, stakeholder communication, and portfolio management activities.


• Serve as a liaison between landlords, brokers, vendors, branch leadership, Operations, Finance, and other internal departments to support real estate initiatives.


• Coordinate commercial lease administration activities, including lease renewals, amendments, terminations, critical date tracking, and maintenance of lease documentation.


• Support facilities operations by coordinating maintenance activities, inspections, permits, licenses, vendor services, and occupancy requirements across multiple locations.


• Review and maintain lease agreements, contracts, and related documentation while monitoring deadlines, obligations, and compliance requirements.


• Maintain portfolio records, project tracking, vendor information, lease documentation, and reporting through internal systems and software platforms.


• Support real estate acquisition activities, including branch openings, temporary sales offices, site selection coordination, and due diligence efforts.


• Review invoices, utility bills, lease charges, and vendor payments to support accounts payable processing and financial accuracy.


• Coordinate cross-functional projects and manage multiple priorities in a fast-paced environment while supporting real estate and facilities initiatives.


Qualifications and Requirements


• 3+ years of experience in commercial real estate, property management, facilities management, lease administration, contract administration, or a related field


• Experience reviewing invoices, lease charges, utility bills, or other financial documentation; basic AP or financial administration experience required


• Experience reviewing contracts, lease agreements, invoices, and related business documentation; working knowledge of commercial lease terminology and real estate processes


• Experience coordinating with landlords, brokers, vendors, and internal business partners


• Active Real Estate License preferred


In additional to technical requirements, the following soft skills will be critical for success in this hire:

• Communication
  • Confident and outspoken communicator with a willingness to speak up, share recommendations, and raise concerns proactively
  • Able to have difficult conversations with branch leaders and stakeholders
• Self-Management
  • Self-driven and self-motivated with strong time management skills
  • Can work independently with minimal direction
• Critical Thinking
  • Able to assess situations and think through potential impacts
  • Demonstrates sound judgment and problem-solving skills
• Resilience
  • Must be "thick-skinned" and comfortable working within a sales-driven organization
  • Able to navigate pushback and challenging stakeholder conversations professionally
• Adaptability
  • Flexible and comfortable with changing priorities
  • Can adjust quickly as business needs evolve

EcoShield is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws.