Advancement Assistant (Data and Events)

Advancement Assistant (Data and Events) Reports to: Executive Director of Institutional Advancement (EDIA) Work Schedule: Full‑time, in‑person, 8:30 a.m.–5:00 p.m. with a ½ hour unpaid lunch break Classification: Non‑Exempt Desired Start Date: August 1, 2026 Salary: $27–30 per hour Primary Responsibilities Maintain all constituent records, gift processing, data entry, and reporting. Prepare mailing lists, mail merges, and production of event materials. Support the Director of Events and the Advancement Manager for Alumni Engagement & Philanthropy. Provide administrative and clerical support for the Executive Director of Institutional Advancement. Key Competencies Systems Thinking and Data Management Process and manage donor and gift information, pledge documentation, and acknowledgments. Support comprehensive quarterly pledge reminder processes. Maintain data integrity in the Raiser’s Edge, Veracross, and MailChimp systems. Generate constituent reports, mailing lists, and financial reports. Stay current on system updates and ensure accurate communication. Maintain and update all office, prospect, and donor records. Project Management Manage daily gift entry and acknowledgment tasks and plan near‑term data and production projects. Execute administrative production, mailing, and organization of event materials. Team Collaboration Participate in all‑hands community events and creative problem‑solving. Uphold Hamlin values, demonstrate cultural humility and anti‑bias practices, and pursue professional development in diversity, equity, and belonging. General Office Support Manage office purchases and office stationery, maintaining expense records for the EDIA. Schedule, reserve rooms, and arrange setup for committee meetings. Perform general administrative tasks supporting fundraising, events, and communications. Provide back‑up coverage for the Hamlin front desk when needed. Prior Experience One to two years of related work in a fast‑paced, detail‑oriented environment with a track record in data management. Experience in a school environment is a plus. Skills Knowledge of The Raiser’s Edge (Blackbaud) or eagerness to learn. Proficiency in Windows, Microsoft Word, Excel, PowerPoint, Google Suite, and Canvas. Excellent verbal and written communication, initiative, and organization. Strong proofreading skills. High level of professionalism and confidentiality. Passions and Abilities Deep appreciation for Hamlin School’s mission and knowledge of independent schools. Positive attitude, teamwork, and enthusiasm for the Hamlin community. Willingness to work with K‑8 students and adult colleagues. Interest in growing as an Advancement professional. Availability for periodic evening and weekend hours. Physical Demands Frequent computer use and content creation. Communication with the school population and public. Safe travel across campus for events and meetings. Ability to lift up to 25 lbs for event setup and breakdown. Equal Opportunity: The Hamlin School is committed to equal employment for all applicants and employees. We recruit from diverse backgrounds and celebrate a learning community that values equity, inclusion, and diversity. Employee Civility and Commitment: Employees support the school’s mission, exhibit compassion, collaboration, and respect, and prioritize student well‑being, professional growth, and the institution’s strategic goals. #J-18808-Ljbffr The Hamlin School