Construction Licensing Compliance Manager

Job Description

About the Opportunity:

A growing engineering and construction services organization seeking a Construction Licensing & Compliance Manager to support expansion across multiple states and jurisdictions. This is a highly visible role that will work closely with executive leadership and operational teams to ensure the organization maintains the licensing, registration, compliance, and administrative infrastructure necessary to support continued growth.

In this role, you'll offer the unique opportunity to build and improve processes while serving as a key resource for construction operations, regulatory compliance, risk management, and business expansion initiatives. The ideal candidate is highly organized, proactive, and comfortable operating independently while collaborating with stakeholders across operations, legal, finance, accounting, risk management, procurement, and executive leadership.

Key Responsibilities:

Licensing, Registration & Compliance

-- Manage contractor licensing, business registrations, renewals, foreign qualifications, and related regulatory filings across multiple states and -- jurisdictions.

-- Research licensing and compliance requirements for new geographic markets and operational expansion efforts.

-- Maintain compliance tracking tools, renewal schedules, filing calendars, and regulatory documentation.

-- Coordinate licensing applications, supporting documentation, financial records, bonds, affidavits, and executive approvals as required.

-- Monitor regulatory changes and communicate potential impacts to business leaders and operational teams.

-- Identify compliance risks and escalate complex matters to appropriate internal or external subject matter experts.

Contract & Risk Management Support

-- Review contracts, bid documents, customer requirements, and project documentation to identify compliance-related obligations.

-- Track licensing, insurance, registration, and reporting requirements throughout the project lifecycle.

-- Coordinate documentation requests with internal departments and external partners.

-- Support certificate of insurance (COI) requests and compliance documentation efforts.

-- Maintain visibility into outstanding compliance requirements and deadlines.

Business Operations & Market Expansion

-- Support entry into new states, markets, and jurisdictions by researching and coordinating applicable requirements.

-- Develop and maintain jurisdiction-specific compliance matrices and operational readiness documentation.

-- Partner with leadership to evaluate expansion opportunities and compliance considerations.

-- Provide status updates, risk assessments, and recommendations to leadership teams.

Prequalification & Regulatory Coordination

-- Coordinate customer, contractor, government, and third-party prequalification submissions.

-- Gather and organize information from finance, operations, safety, procurement, and leadership teams.

-- Maintain profiles and registrations within customer and third-party compliance platforms.

-- Serve as a primary administrative contact for licensing boards, regulatory agencies, registered agents, and compliance service providers.

Process Improvement & Reporting

-- Maintain centralized compliance records and documentation repositories.

-- Develop and improve compliance processes, procedures, workflows, and controls.

-- Track audit requests, corrective actions, and compliance-related initiatives through completion.

-- Create reports, dashboards, and status updates for leadership.

-- Identify recurring issues and recommend process improvements to increase efficiency and reduce risk.

Required Qualifications

-- 5+ years of experience supporting contractor licensing, regulatory compliance, contract administration, risk management, business registrations, or related operational functions.

-- Experience managing multi-state licensing and compliance requirements.

-- Strong understanding of construction industry operations and regulatory environments.

-- Experience coordinating renewals, registrations, filings, and regulatory documentation across multiple jurisdictions.

-- Strong research, analytical, organizational, and problem-solving skills.

-- Ability to manage multiple priorities while maintaining exceptional attention to detail.

-- Strong written and verbal communication skills.

-- Ability to work independently and proactively identify solutions.

Preferred Qualifications

-- Experience within construction, engineering, industrial services, specialty contracting, or project-based professional services organizations.

-- Experience reviewing contracts and identifying compliance-related obligations.

-- Familiarity with certificates of insurance, risk management practices, and contractor prequalification processes.

-- Knowledge of sales/use tax registration concepts and business registration requirements.

-- Experience supporting organizational expansion into new states or markets.

-- Bachelor's degree in Business Administration, Construction Management, Legal Studies, Finance, Risk Management, or a related field preferred.

-- Equivalent experience, certifications, or paralegal training will also be considered.