OFFICE MANAGER

Job Description

Job Description

OFFICE MANAGER

L. S. Caldwell & Associates, Inc. (LSC) is a full-service Contracting Employment and Community Awareness Participation Compliance firm in Washington, DC. We are seeking a full-time Office Manager to join us at our corporate office: excellent writing and communication skills and the ability to manage multiple tasks simultaneously and promptly are required. As the first point of contact for clients, customers, and vendors, superb oral and nonverbal communication skills are vital to the role. Must be skilled in Microsoft Office, particularly Microsoft Word, Excel, and PowerPoint. Front Desk and Telephone handling skills are essential. The successful applicant will be responsible, flexible, independent, detail-oriented, able to work under pressure, willing to learn, and willing to do what it takes to complete the job. Must have open availability.

The position's tasks and duties may be changed, and miscellaneous responsibilities may be added as needed. This role is an in-office position.

MICROSOFT AND WRITING SKILLS WILL BE TESTED.

Required Skills

This position requires working independently with minimal supervision and collaborating with other departments such as Executive, Accounting, Information Technology, Compliance, and Human Resources. The primary responsibility of this role is to ensure that all staff have the necessary information and resources to perform their tasks efficiently and effectively, thereby providing the smooth functioning of the office.

• Excellent writing, communication, and critical thinking skills. Must demonstrate ability to answer the phone with accuracy and professionalism. Work independently and simultaneously manage multiple phone lines and tasks to meet tight deadlines.
• Ability to deal effectively with vendors, suppliers, contractors, and government officials in person and over the telephone.
• Partner with HR to update and maintain office policies as necessary. Assist in the on-boarding process for new hires.
• Excellent Attention to detail, especially when answering the phones.
• Coordinate with the IT department on all office equipment.

Minimum Education and Experience

• An associate's degree is required; a bachelor's is preferred.
• Must have Three to Five years of experience as an Office manager, Executive Assistant, or administrative assistant. Proficiency in MS Office is required (especially in MS Word and PowerPoint).
• Work-related experience in contract administration, procurement, and construction is a plus. But not required.

Preferred Qualifications

We are looking for individuals who have demonstrated experience in the following areas:

• Exceptional oral and written presentation skills. Attention to detail and problem-solving skills.
• Strong organizational skills. Professional phone manners and punctuality.
• Familiarity with the use of social media.
• Familiarity with WordPress website software is required.

Core Duties

• Support daily functioning of building/office.
• Greet visitors and clients positively and professionally at the office and via phone.
• Ensure the professional appearance of the office through organization and supplemental cleaning as needed.
• Schedule appointments and meetings as needed. Interview as required and coordinate with facility management and vendors, including cleaning, catering, security services, etc.
• Monitor and purchase supplies, along with organizing supplies and office records.
• Address employees' queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
• Plan in-house or off-site activities, e.g., parties, celebrations, and conferences.

Benefits:

• 401(k)
• 401(k) matching
• Dental Insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 6 years (Required)
• Administrative experience: 6 years (Required)
• WordPress: 5 years (Required)
• Microsoft Word: 6 years (Required)
• Microsoft PowerPoint: 6 years (Required)
• Microsoft Excel: 6 years (Required)

Ability to Commute:

• Washington, DC 20011 (Required)

Willingness to travel:

• 25% (Preferred)