Administrative Support Assistant

About the Job

About Us:

We're growing! Power Designers Sibex is now part of Ampure Charging Systems. Together, we are redefining global electrification. From EV charging infrastructure to airport ground fleets and material handling operations, our technologies deliver safe, reliable and intelligent power solutions that move industries forward.

Join us and be part of a team that drives innovation, collaboration, and excellence.

Position Summary

We are seeking an Administrative Support Assistant to work in our offices in Crystal River, Florida. The position provides a broad range of clerical and administrative support across multiple departments or for designated management staff. This role serves as a key front-line contact for the office, requiring strong problem-solving abilities, excellent communication skills, and a professional, customer-focused approach.

Essential Duties And Responsibilities include the following. Other duties may be assigned.

• Provide a wide range of clerical and administrative support to ensure efficient daily operations across departments including filing, copying, scanning, faxing, and email correspondence.
• Serve as a front-line contact by greeting visitors and directing clients, customers, and staff professionally.
• Assist with answering and route calls on a multi-line phone system, directing inquiries to the appropriate personnel or department.
• Create, maintain, and update documents, databases, master lists, and departmental records; ensure accuracy and track changes.
• Compile data and generate reports for management review and decision-making.
• Coordinate with internal teams to gather information, support projects, and resolve routine issues.
• Assist in preparing materials and supporting departmental projects and reports.
• Schedule and coordinate meetings; prepare agendas and record meeting minutes as needed.
• Prioritize daily tasks and manage workload to meet deadlines and key deliverables.
• Learn, interpret, and apply departmental procedures and guidelines independently.
• Provide backup support for clerical staff and reception functions as needed.
• Perform other related duties as assigned by management.

Requirements:

• High school diploma or equivalent required; Associate degree preferred.
• Experience in contract electronic manufacturing is a plus, but not required.
• Strong ability to multitask in a fast-paced environment with changing priorities and deadlines.
• Excellent organizational, time management, and communication skills.
• Ability to respond promptly and effectively to requests for assistance.
• Strong verbal and written communication skills, including professional phone etiquette and business correspondence.
• Proficient in writing, editing, and proofreading documents.
• Detail-oriented with a high level of accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and data entry.
• Comfortable using standard office equipment (computers, phones, copiers, fax machines, calculators).
• Ability to quickly learn new tasks, systems, and software programs.
• Employment is contingent upon successful completion of reference check.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• While performing the duties of this role, the employee is regularly required to sit and/or walk for extended periods and communicate effectively with internal staff. The position involves repetitive, detail-oriented tasks and routine use of standard office equipment, including computers, telephones, copiers, filing cabinets, and fax machines.
• The employee may occasionally be required to stand, bend, climb, balance, kneel, and lift or move items weighing up to 10 pounds.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Compensation & Benefits:

• Comprehensive medical, dental, and vision coverage.
• 401K Retirement Plan to help you plan for a secure future.
• Employee Assistance Program (EAP) offering confidential support and resources for personal and professional challenges.
• Generous Holiday Schedule and PTO Policy, allowing you to recharge and spend time with loved ones.

Why Join Us?

• Be Part of a New Era: Our company has recently been acquired and is under dynamic new leadership committed to innovation, transparency, and employee growth.
• Rebuilding Reputation: We're turning the page and creating a culture of excellence, integrity, and collaboration. Your contributions will directly shape our success story.
• Career Growth: Opportunities for advancement as we expand and modernize our operations.
• Empowered Workforce: Your ideas matter-we encourage input and continuous improvement.
• Modernization & Investment: Significant investments in technology and training to ensure you have the tools to succeed.

EEOC Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.