Project Assistant

Responsibilities The Project Assistant is primarily responsible for providing administrative support to the project team(s). Contract Administration Create, distribute, and execute contracts, purchase orders, and other contractual documentation. Manage subcontract documents, business licenses, and safety documentation. Support subcontract pay applications, lien waivers, invoice coding, and approvals. Assist with change orders and owner billing. Prepare and manage closeout documentation. Project Setup / Compliance Assist with electronic job startup. Help obtain insurance, permits, licenses, and mobilization requirements. Ensure Notice of Commencement is filed. Support SDP enrollment and bond issuance. Track Sales & Use Tax coordination. Document / Project Systems Management Create and maintain electronic project files. Verify file completeness for storage. Assist with drawings, spec logs, RFIs, and submittals. Track material status on subcontracts and purchase order. Coordination / Administrative Support Liaise with accounting, jobsite assistants, document coordinators, and other departments. Research pay application and invoice status in JD Edwards. Enter employee time in JD Edwards. Prepare expense reports and book travel. Provide general administrative support. Division/Operations Manager Support The Project Assistant is primarily responsible for providing administrative support to the project team(s). If supporting a Division Manager or Operations Manager other responsibilities and essential duties may include but are not limited to the following: High level of confidentiality. Field managers calls if needed. Maintain access to Outlook calendar and coordinate meeting requests. Coordinate monthly division meetings, lunches, and other day-to-day needs of DMs / OMs. Use Concur Travel and Expense to book travel and complete expense reports. Gather and review monthly time for division. May create and distribute owner contracts and change orders in AIA. Education, Skills, Knowledge, Qualifications & Experience Bachelor’s degree preferred. Minimum of five years of work experience in an office environment. Strong verbal and written communication skills. Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint. Working proficiency in Bluebeam strongly preferred. Aptitude to learn new computer applications and software. Excellent customer service skills. Positive attitude. Proven self-starter. Detail-oriented with the ability to recognize discrepancies. Ability to work in a team environment as well as independently. Must thrive in a fast-paced work environment. Ability to successfully prioritize multiple tasks with competing deadlines. Ability to maintain a high level of confidentiality. Obtain notary certification in applicable county. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #J-18808-Ljbffr Brasfield & Gorrie, LLC