Legal Secretary

A well-established law firm is seeking a Legal Secretary to provide high-level administrative and practice-specific support to attorneys and other professionals. This position requires an organized, detail-oriented professional who can manage multiple priorities, work effectively in a fast-paced environment, and provide responsive service to attorneys, clients, and internal teams. The successful candidate will develop a strong understanding of the attorneys and practice areas they support while maintaining a broader understanding of the firm's operations and service offerings. Responsibilities Provide comprehensive administrative support, including managing calendars, coordinating meetings, scheduling appointments, arranging travel, preparing expense reports, and maintaining attorney files. Prepare, revise, proofread, format, and finalize correspondence, legal documents, and other materials specific to the attorneys' practice areas. Review and process document revisions, redlines, and detailed markups with accuracy and efficiency. Assist with transactional and other matter-related closing processes, including coordinating signature pages and execution materials, organizing documents, and distributing final materials. Compile closing binders, indexes, and other final transaction records. Prepare, file, and obtain corporate and other legal documents as needed. Assist with client onboarding and ensure required information is properly collected and submitted in accordance with internal conflict-check procedures. Maintain accurate attorney calendars, client contact records, and administrative deadlines. Support attorneys with billing and collection activities, including reviewing invoice-related communications and following up on matters as directed. Manage daily workflow, prioritize competing assignments, and ensure work is completed accurately and within established deadlines. Provide administrative and procedural assistance to new attorneys and other team members. Collaborate closely with other legal support professionals and departments to promote efficient workflow and consistent service. Utilize applicable document management, workflow, billing, timekeeping, and other technology platforms. Maintain an active notary commission and perform notarial services for business-related matters when requested. Participate in training programs and assist with the onboarding and mentorship of new or junior staff. Provide peer support and contribute to a collaborative, team-oriented work environment. Perform other duties and special projects as assigned. Qualifications High school diploma or equivalent required; college degree preferred. Approximately 3-5 years of experience in a law firm or comparable legal environment preferred. Strong ability to interpret detailed instructions and work accurately with complex legal documents and document revisions. Ability to manage multiple assignments, shift priorities, and meet deadlines in a high-volume, deadline-driven environment. Strong problem-solving skills and the ability to quickly identify and resolve document-related issues. Excellent written, verbal, interpersonal, proofreading, grammar, and communication skills. Strong commitment to accuracy, quality, responsiveness, and exceptional client service. Typing speed of at least 70 words per minute with a high degree of accuracy. Advanced proficiency with Microsoft Word, Excel, Adobe, DocuSign, Aderant, and legal time-entry or billing systems. Demonstrated ability to learn new technology and software platforms quickly. Highly organized, proactive, flexible, dependable, and detail-oriented. Collaborative team player with a positive, adaptable approach and a willingness to take on a wide range of responsibilities. Ability to work standard business hours with flexibility for overtime when required. Ability to interact professionally and effectively with clients, attorneys, staff, and management at all levels. #J-18808-Ljbffr Ikon Search