Secretary

Professional Secretary II

Entry Wage 2026-27, $19.64/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. *Hours may change - set by building to meet their needs

Duties & Responsibilities: Maintain a calm, welcoming, professional office environment. Maintain confidentiality in all situations working with students, staff and parents. Maintain Infinite Campus system for the purpose of student management - Register students, update records, assist with monitoring student attendance, and collect and enter service fees. Utilize PC computer to create documents for building, parent letters and staff (word processing, Excel programs and Google Suite). Maintain Cumulative Folders on Infinite Campus and use of DocuShare scanning process. Request school records for in-coming students and process out records for students leaving. Bookkeeping/Accounting: Use of In-Touch and Business Plus systems Use of AESOP for guest teachers, including securing guest teachers. Document student office referral calls. Maintain all building personnel attendance records. Responsible for staff payroll information and processing including Time Clock. Order all building supplies, curriculum materials, and catalog orders. Submit and process building C forms, invoices, and direct payments for the building. Answer phone and accurately record and give messages. Submit work orders for repairs for any office machines and equipment. Direct office para-educator staff. Create and distribute monthly school newsletter sent home to families. Assist the nurse as needed including dispensing medications. Other duties as assigned by principal.

Successful candidate must possess strong inter-personal skills with a proven record of building rapport with culturally diverse students and families to ensure each child reaches his/her full potential. Good attendance and punctuality are a must to ensure that the duties and responsibilities of the job are performed successfully. Must be willing to support and implement Davenport's multi-tiered system of supports (MTSS) for behavior, academics and SEBH.

Physical Requirements of Position: Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds. Ability to withstand weather for outside activities. Ability to bend squat and kneel. Ability to hear and understand speech at normal levels in person and/or on the telephone. Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone. Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

Special Qualification Desired: Must have High School diploma or GED equivalency. Ability to work well under pressure, establish priorities, and meet deadlines while maintaining a calm demeanor during stressful situations! Attentive to detail and accuracy; good organizational and communication skills. Ability to take initiative in identifying tasks to be accomplished. Experience with diverse populations. Skilled in use of IC, DocuShare, In-Touch, Business Plus, AESOP, Time Clock, Raptor, and Microsoft Office including Word and Excel Have training or become trained in dispensing medication. The Davenport Community School District is an Equal Opportunity Employer.