Legal Secretary Assistant

Company Description Franden | Farris | Quillin | Goodnight | Roberts + Ward is a full-service law firm with over 100 years of history, focusing on complex litigation and a wide range of legal matters. The firm has offices in Oklahoma and Arkansas, with attorneys licensed in state and federal courts across Oklahoma, Arkansas, Missouri, Kansas, and Texas. As a mid-sized firm, it combines substantial resources and knowledge with personalized attention to handle both large and small, complex and straightforward cases efficiently. Franden Farris holds an AV® Preeminent™ rating from Martindale-Hubbell® and its lawyers are regularly recognized as Oklahoma Super Lawyers, reflecting strong legal expertise and ethical standards. The firm leverages modern technology to deliver efficient, cost-effective legal services while maintaining a strong commitment to client-focused results. Role Description The Legal Secretary Assistant is a full-time, hybrid role based in Tulsa, OK, with some work-from-home flexibility. This position supports attorneys and legal assistants by preparing, formatting, and revising legal documents, correspondence, and pleadings, as well as organizing case files and maintaining electronic and physical records. Daily tasks include managing calendars, scheduling meetings and court appearances, coordinating travel arrangements, and monitoring deadlines and hearing dates. The role also involves answering phones, routing calls, handling mail, communicating with clients and court personnel, and assisting with billing entries or timekeeping as needed. The Legal Secretary Assistant works closely with the legal team to ensure accurate documentation, timely filings, and efficient workflow in a fast-paced litigation environment. Qualifications Foundational knowledge of law and litigation processes, with prior experience in a law firm or legal environment preferred. Proficiency in legal document preparation, including drafting, formatting, reviewing, and filing pleadings, motions, and correspondence. Strong clerical skills, such as typing, data entry, file management, calendar coordination, and managing office communications. Experience supporting attorneys and legal assistants, including handling administrative tasks, tracking deadlines, and maintaining case files. Effective communication skills, both written and verbal, with the ability to interact professionally with clients, attorneys, court staff, and colleagues. High level of attention to detail, organization, and time management, with the ability to prioritize multiple tasks and meet deadlines. Proficiency with standard office software (Word, Outlook, Excel) and comfort working with legal practice management and document management systems. High school diploma or equivalent required; additional legal secretary or paralegal training or certification is a plus. Ability to maintain confidentiality, exercise sound judgment, and work collaboratively in a team-oriented environment. #J-18808-Ljbffr