Legal Secretary

Job Description

Job Description

Job Title: TRANSACTIONAL / CORPORATE LEGAL SECRETARY

Job Title: Transactional/Corporate Legal Secretary

Location: Tulsa, OK

Compensation: $60,000-65,000

Benefits: Full Package

Job Description

Position Summary

The Legal Secretary provides high-level legal and administrative support to the Firm’s Partners and Associates. This role requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced legal environment.

Duties & Responsibilities

• Prepare and assist with transactional legal documents, including:
  • Purchase and sale agreements
  • SEC filings
  • County recordings
  • Corporate and LLC formation documents
• Proofread, edit, and redline legal documents with accuracy and attention to detail
• Maintain and organize client files within the document management system
• Assist with attorney billing, including:
  • Time entry
  • Billing edits
  • Invoice preparation
• Manage calendars and deadlines using Microsoft Outlook
• Coordinate virtual meetings and communications through Microsoft Teams and Zoom
• Open, establish, and maintain new client files
• Perform administrative and clerical support tasks, including:
  • Drafting correspondence, letters, memos, and emails
  • Preparing check requests and expense reports
• Provide reliable administrative support while handling multiple assignments and priorities
• Work occasional overtime as needed

Essential Skills

Software Proficiency

• Microsoft Office Suite
• Adobe Acrobat
• iManage or similar document management software
• Legal billing software

Technical Skills

• Strong proofreading and document editing abilities
• Fast and accurate typing skills
• Ability to quickly learn and adapt to new technology and software systems

Professional Skills

• Exceptional attention to detail
• Strong organizational and multitasking abilities
• Ability to prioritize competing deadlines effectively
• Excellent verbal and written communication skills
• Dependable, punctual, and consistent attendance

Qualifications

• Minimum of 4 years of relevant legal secretary experience, preferably in transactional or corporate law

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Ability to lift up to 20 pounds occasionally