Senior Payroll Associate

Senior Payroll Associate

Position Overview

We are seeking an experienced Senior Payroll Associate to support weekly payroll processing, reporting, and payroll record maintenance. This position will work closely with union payroll, certified payroll reporting, benefits and fringe reporting, unemployment records, garnishments, and employment verifications. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced payroll environment with strict weekly deadlines.

Responsibilities

• Process and support weekly payroll for multiple companies and distribution entities.
• Verify union classifications and pay rates in eCMS prior to payroll processing.
• Enter and review employee timesheets, project information, classifications, and union pay information.
• Utilize Excel-based time import tools to automate payroll entry for larger projects.
• Ensure payroll is processed accurately and on schedule each week and assist with check distribution.
• Assist with preparation and submission of certified payroll reports .
• Prepare weekly union fringe reports and ensure appropriate reporting is completed.
• Process child support garnishment check requisitions.
• Maintain unemployment rates within eCMS and transmit weekly unemployment information.
• Enter weekly employee termination reports.
• Perform weekly eStamp balancing and payroll reconciliation activities.
• Complete Verification of Employment (VOE) requests and assist with unemployment audits.
• Provide payroll payoff information during assigned evenings, weekends, or holidays as required.
• Provide backup support for Payroll Associate responsibilities when necessary.
• Maintain accurate payroll documentation and records.
• Meet established payroll schedules, deadlines, policies, and procedures.
• Travel to company offices, project locations, and other business locations throughout North America as needed.
• Perform additional payroll and administrative duties as assigned.

Qualifications

• Bachelor's degree and 2+ years of general ledger experience , or an equivalent combination of education and relevant professional experience.
• Experience supporting payroll processing in a deadline-driven environment.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office , particularly Excel.
• Ability to manage multiple priorities and meet strict weekly deadlines.
• Strong interpersonal and communication skills.
• Ability to work collaboratively with employees, internal departments, and external partners.

Preferred Experience

• Union payroll experience.
• Experience with certified payroll and union fringe reporting.
• Experience working with eCMS or similar payroll/ERP systems.
• Experience with payroll garnishments, unemployment reporting, VOEs, and payroll audits.
• Experience working with project-based, construction, manufacturing, or similar payroll environments.

Work Environment

This position primarily operates in a professional office environment but may require occasional travel to company offices, fabrication shops, warehouses, maintenance facilities, or project sites. Depending on the location, appropriate personal protective equipment may be required.

The position may occasionally require lifting or moving items weighing up to 50 pounds.

The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

What I changed: I consolidated repetitive compliance language, moved the most searchable payroll keywords higher in the posting, separated required qualifications from preferred experience, and emphasized union payroll, certified payroll, eCMS, Excel, garnishments, unemployment, and weekly payroll processing so the posting is easier for both candidates and job-board search algorithms to understand.