Program Administrative Assistant

$29 - $34 per hour

Butler Aerospace and Defense

Middletown, RI

Program Administrative Assistant

Location: Middleton, RI

Job ID: #72579

Pay Range: $29-34

Job Description
Seeking a collaborative onsite professional for a contract Program Administrative Assistant. US Citizens only permitted as the role will require DOD Secret Clearance. Contractor's success will be measured by maintaining proactive behaviors, generating professional and comprehensive documentation, integrating with team dynamics.

Responsibilities
• Serve as a Data Transfer Agent, ensuring the integrity and security of information as it moves between systems.
• Strictly adhere to established protocols for handling controlled and sensitive data.
• Transcribe technical discussions, handwritten notes, into polished, professional documents.
• Demonstrate high typing speed and superior command of grammar and technical terminology.
• Attend program meetings to record comprehensive minutes, tracking action items, decisions, and deadlines.
• Distribute finalized summaries to stakeholders in a timely, organized manner.
• Maintain and audit physical and digital filing systems to ensure rapid retrieval of critical program documents.
• Standardize naming conventions and folder structures to improve team efficiency.
• Travel on occasion to support off-site meetings, program reviews, or data couriering to customer locations.

Qualifications
• DoD Clearance: Active Department of Defense (DoD) Secret or Top-Secret clearance is highly preferred. Candidates must, at minimum, be eligible to undergo a background investigation and be a U.S. Citizen.
• 3-5 years' experience
• HS Diploma / AS Administration
• Must possess a valid driver's license and reliable transportation.
• Software Proficiency: Advanced knowledge of Microsoft Office 365 (Word, Excel, SharePoint, and Teams).
• Organizational Skills: Proven ability to manage competing priorities in a fast-paced environment.
• Communication: Exceptional verbal and written communication skills, specifically in a professional or military-industrial context.

Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law

Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and "Know Your Rights" Poster is available here: Applicant and Employee Notices.

Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at
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Vacancy posted 5 days ago

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