Case Manager - Preschool Assessment Teams

Preschool Case Manager

Position Title: Preschool Case Manager

Working Title: Preschool Case Manager

School/Department: Office of Early Learning (OEL)

Location: Crossroads II, Cary, NC

Pay Grade: Classroom Teacher (not eligible for National Board pay)

FLSA Status: Exempt

Eligibility for Employment Contract: Yes

Work Week Schedule: Monday-Friday (occasional evenings and weekends) Position is eligible for hybrid telework workweek

Position Purpose: Coordinates work performed by a Preschool Referral and Assessment Team and serves as a Local Education Agency (LEA) representative in Preschool Special Education meetings.

Minimum Qualifications: Knowledge, Skills, and Abilities (KSAs)

• Extensive knowledge of federal, state, and local compliance regulations;
• Extensive knowledge of eligibility requirements for preschool special education services;
• Considerable knowledge of Microsoft Office, specifically Microsoft Word, Excel, and Power Point; Google Apps;
• Considerable knowledge of preschool assessment/evaluation and the development of young children;
• Knowledge of Every Child Accountability & Tracking System (ECATS);
• Demonstrated leadership and team building skills;
• Strong interpersonal relationship and customer service skills;
• Ability to independently resolve problems;
• Ability to organize information from multiple sources;
• Ability to handle confidential material;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, parents, and the community.

Education, Training, and Experience

• Bachelor's degree in Special Education or closely related field;
• Five years of successful pre-kindergarten teaching experience;
• Experience with the referral to placement process in determining eligibility for special education;
• Experience with varying cultural and social economic backgrounds;
• Experience with Transdisciplinary Play-Based Assessment.

Certification and License Requirements

• Hold or be eligible for North Carolina Professional Educator's License in area of Special Education or related field;
• Hold and maintain a valid driver's license according to the State of NC requirements.

Preferred Qualifications

• Master's degree in Special Education or related service field;
• Birth-Kindergarten North Carolina Professional Educator's License.

Essential Duties and Responsibilities

• Serves as team leader for a Preschool Special Education Assessment Team
• Schedules and conducts weekly team meetings and other team related meetings, as needed.
• Reviews referral information and collaborates with parents and referring agencies to obtain any additional information which is required.
• Serves as a LEA representative in meetings for children on the team's caseload and other children going through the referral process.
• Ensures procedural guidelines are followed and that parents are informed of their rights.
• Informs multidisciplinary team of new referrals and present pertinent referral information.
• Maintains communications with parents during the referral/evaluation process, securing interpreters, as needed, to conduct phone calls and meetings.
• Maintains caseload information (files, ECATS, OASIS log) and provides data upon request, striving to meet compliance as stated in Federal Indicators.
• Coordinates and schedules referrals, evaluations, eligibility and initial IEP meetings, ensuring all details for meetings (paperwork and needed team members) are in order.
• Performs other related duties, as assigned.

Work Environment/Physical Requirements

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, students, parents, external funding agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. The work requires driving automotive equipment.

Effective Date: 8/2024

Disclaimer: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.