Front Desk Administrative Assistant

Front Desk & Office Operations Coordinator

Location: Chicago, IL

Job Type: Full-Time

Experience Level: Entry Level (1–3 years preferred)

Position Overview

We are seeking a professional, customer-focused Front Desk & Office Operations Coordinator to serve as the first point of contact for visitors, clients, vendors, and employees. This role is responsible for delivering a high-quality guest experience while supporting day-to-day office operations, mailroom services, shipping and receiving, conference room coordination, and administrative support.

The ideal candidate is friendly, detail-oriented, highly organized, and thrives in a fast-paced professional environment. Experience supporting executives and providing "white glove" customer service is highly preferred.

Key Responsibilities

Front Desk & Guest Services

• Create a welcoming and professional first impression for all visitors, clients, vendors, and job candidates.
• Greet, assist, and direct guests to the appropriate destination promptly and courteously.
• Notify employees of arriving visitors and manage building access as needed.
• Maintain visitor logs, badge management, and security procedures.
• Offer refreshments and ensure a positive guest experience whenever appropriate.
• Keep reception and common areas clean, organized, and presentation-ready at all times.
• Coordinate front desk coverage and identify opportunities to improve processes and efficiency.

Office Operations Support

• Assist with scheduling and coordinating conference rooms, meetings, and special events.
• Partner with internal teams to arrange meeting support, including administrative and IT resources.
• Order and maintain office supplies and inventory.
• Conduct routine inspections of conference rooms, guest areas, and supply spaces to ensure readiness.
• Provide administrative support to office personnel and leadership as needed.

Mailroom, Shipping & Receiving

• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate shipping and receiving activities and maintain accurate records.
• Support printer, copier, and document services.
• Ensure timely distribution of mail and packages throughout the office.

Vendor & Facility Coordination

• Serve as a liaison between the office and building/property management.
• Coordinate facility maintenance requests including HVAC, lighting, cleaning, and other office-related services.
• Maintain relationships and contact information for vendors, building management, security, and engineering teams.
• Monitor vendor performance and communicate issues when necessary.

Required Qualifications

• 1–3 years of experience in one or more of the following:
  • Front desk or receptionist support
  • Office administration
  • Mailroom operations
  • Shipping and receiving
  • Printer/copier services
  • Customer service or hospitality
• Proficiency with email and basic office technology.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently while maintaining a high level of professionalism.

Preferred Skills & Attributes

• Exceptional customer service and interpersonal skills.
• Friendly, positive, and professional attitude.
• Strong attention to detail and follow-through.
• White-glove hospitality or concierge-style service experience.
• Experience interacting with executives, leaders, and high-profile guests.
• Ability to remain calm, flexible, and resourceful in a dynamic office environment.
• Strong problem-solving and relationship-building skills.

What Success Looks Like

• Visitors consistently receive a welcoming, professional experience.
• Front desk operations run smoothly and efficiently.
• Mailroom, shipping, and office support functions are completed accurately and on time.
• Conference rooms, guest spaces, and common areas remain organized and presentation-ready.
• Employees, vendors, and guests receive responsive, high-quality service every day.

If you enjoy creating exceptional first impressions, supporting office operations, and delivering outstanding customer service, we'd love to hear from you.

This is a Contract position based out of Chicago, IL.

The pay range for this position is $21.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Chicago,IL.

This position is anticipated to close on Jul 22, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.