Administrative Assistant III

Administrative Assistant III

Our client, a dynamic enterprise organization, is seeking an Administrative Assistant III to join their team. This unique role combines executive-level administrative support with fulfillment and operational coordination for corporate promotional initiatives. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced, collaborative environment, with a willingness to take initiative and contribute wherever needed to support team success.

Location

Baltimore, MD (Onsite)

Pay Range

$20/hr - $24/hr

What's the Job?

Provide administrative support to leaders and managers, including calendar management, meeting coordination, travel arrangements, expense reporting, and stakeholder communications. Prepare and distribute presentations, reports, correspondence, meeting materials, and other business documentation while maintaining departmental records and SharePoint sites. Serve as a key point of contact for internal and external stakeholders, coordinating meetings, materials, and follow-up activities. Process fulfillment requests and coordinate the shipment, tracking, and delivery of materials supporting corporate business initiatives. Manage inventory and fulfillment operations, partnering with vendors, carriers, and internal teams to ensure materials and assets are available, tracked, and deployment-ready. Coordinate printing, assembly, and distribution of business materials while ensuring accuracy, approvals, and adherence to established standards. Maintain invoice and financial records; support budget tracking and ensure documentation is organized, accurate, and accessible.

What's Needed?

5+ years of administrative support experience in a large corporate or enterprise environment, supporting senior leaders with calendar management, meeting coordination, travel, and expense reporting; experience supporting working with executives highly preferred. Strong organizational and problem-solving skills, with the ability to manage competing priorities, work independently, and support cross-functional teams in a fast-paced environment. Excellent communication and interpersonal skills, with exceptional attention to detail and the ability to provide professional support to stakeholders at all levels. Experience preparing presentations, reports, correspondence, and other business documentation while maintaining records, invoices, and administrative data with accuracy and professionalism; trusted to handle confidential information with discretion. Preferred experience coordinating operational, logistics, inventory, or fulfillment activities. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and SharePoint. High school diploma or GED required.

What's in it for me?

Gain valuable experience within a leading enterprise organization. Work in a high-visibility environment with exposure to executive leadership and enterprise-wide initiatives. Opportunity to support high-profile corporate initiatives and events with broad organizational impact. Collaborative team environment with opportunities to build relationships across multiple business functions. Potential for hybrid work arrangements following successful probationary period.

Upon completion of waiting period, consultants are eligible for: Medical and Prescription Drug Plans Dental Plan Vision Plan Health Savings Account Health Flexible Spending Account Dependent Care Flexible Spending Account Supplemental Life Insurance Short Term and Long Term Disability Insurance Business Travel Insurance 401(k), Plus Match Weekly Pay