Executive Assistant

Aug 31, 2026 $33 - $38/hour Job Posting Closes at 11:59PM on: 09/08/26 Division: Human Resources Division Scheduled Weekly Hours: 40 This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: The Executive Assistant provides high-level administrative and operational support to the Department Director, serving as a trusted partner in managing the day-to-day priorities,logistics, and demands of the executive office. This position requires a high degree of discretion, professionalism, sound judgment, and initiative, along with the ability toanticipateneeds, manage competing priorities, and ensureimportant detailsare addressed. The Executive Assistant coordinates scheduling and meetings, prepares agendas and materials, manages correspondence andlogistics, and helps ensure the Department Director is prepared, organized, and focused on the organization’s highest priorities. Working with general direction, this position serves as a polished and professional point of contact for internal and external stakeholders and effectively balances strategic priorities with hands-on administrative responsibilities. The ideal candidate is proactive, highly organized, and an excellent communicator whodemonstratesstrong follow-through and attention to detail. This individualanticipatesneeds, takes initiative, and helps ensure the executive officeoperatesefficiently, effectively, and witha high levelof professionalism. Our team believes in the honor and value of public service. We treat all people with dignity, honesty, and respect anddemonstratean understanding of and appreciation for diversity through our actions. We value diverse perspectives and work collaboratively toidentifycommon goals andobjectives. Through open, honest, and direct communication, we strive to build andmaintainan environment of trust, respect, and shared commitment to serving our community. SCHEDULE: This is a hybrid position with a four-day workweek andrequiredin-office presence each business day. The role provides essential office and executive support, including managing incoming mail and deliveries,assistingvisitors and vendors, and overseeing other time-sensitive responsibilities that require an on-site presence. COMPENSATION: Hiring Range:$33.65 - $38.77USD Hourly Compensation will bedeterminedbased on education,experienceand skills. BENEFITS: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires ; retirement matching; wellness programs; tuition reimbursement; flexible schedules;remote workoptions; and more. ESSENTIAL DUTIES: Provide executive and administrative support to the Department Director andassistdivision directors as needed. Coordinate department meetings and events, including scheduling,reserving meetingand event spaces, arranging virtual platforms, coordinating catering, and managing other eventlogistics. Coordinate the preparation andtimelydistribution of meeting agendas and supporting materials; attend meetings as needed to takeaccurateminutes, document decisions and action items, and support follow-up on commitments and deadlines. Help oversee day-to-day office operations, ensuring mail, packages, supplies, and other administrative functions are managed efficiently in our hybrid work environment. Support department budget management by tracking expenditures, helping ensure expenses are recorded correctly,monitoringdivision spending against allocations, andassistingleaders in staying informed about their budgets. Supportpurchasingand procurement activities, including purchase orders, invoices, travel, reimbursements, and P-Card transactions, and help ensure P-Card use and documentationcomply withCounty policies and procedures. Serve as the department timekeeper, supportingaccurateandtimelytime and attendance processes and serving as a resource on general timekeeping requirements and procedures. Coordinate travel arrangements and related documentation and expense reconciliation. Maintain detailed tracking systems for assignments, projects, deadlines, and deliverables; proactively follow up with responsible parties and help ensure commitments and timelines don'tfall through the cracks. Serve as the department liaison on countywide committees, workgroups, and administrative initiatives. Support countywide and departmental projects by coordinating information across divisions,maintainingdocumentation, tracking progress, and supporting implementation. Create engaging newsletters, presentations, publications, and infographics using Microsoft Office and Canva. Build strong relationships across the organization and with external partners while providing responsive, professional service. QUALIFICATIONS: Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Minimum Qualifications: Experience :2 years ofrelated experience providing executive-level administrative support for leadership team. Education :High School diploma or GED Preferred knowledge,skillsand abilities: Five or more years of experience supportingC-suite executives preferred Exceptional attention to detail and follow-through and the ability to keep track of multiple deadlines, deliverables, transactions, and competing priorities. Experience tracking budgets and expenditures, reconciling financial information, and helping leaders manage within established budget allocations. Experience with purchasing, procurement cards, invoice processing, travel, and/or other administrative financial processes. Familiarity with time and attendance practices and experience serving as a timekeeper or supporting payroll/timekeeping processes. Experience supporting executive leaders while also coordinating broader operational and business functions. Strong technology skills, including Microsoft Excel , Word, Outlook, and PowerPoint; experience with Canva and Workday or another ERP system is highly desirable. Strong organizational and project coordination skills, including the ability to create effective tracking systems and proactively manage deadlines and follow-up. Excellent written and verbal communication skills, sound judgment, initiative, and a collaborative approach to working across teams. A Notary Public designation or eligibility to obtain the designation. Familiarity with Workday platforms Additional Job Information: A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within30-daysof hire or beginning to serve as an intern or volunteer. Offer of employment is contingent upon successful completion ofcriminal history, motor vehicle report, education verification, and/or referencesfor all positions. Accommodations Statement We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. Forassistancewith applications, interviews, or other hiring-related accommodations, View email address on click.appcast.io. This contact is for accommodation requests only and cannot provide application status updates. Administrative, Business Programs and Services Jefferson County Training & Advancement | Community Impact | Thriving Innovation | Lifelong Career Jefferson County, Colorado, offers a vibrant work environment promoting public service, professional growth, and employee well-being amidst stunning natural beauty and historic charm. Government Administration Company size 1,001–5,000 employees Company type Government agency Founded 1861 Oct 2023 Where they work 100 Jefferson County Parkway, Golden, CO 80419, US #J-18808-Ljbffr