Office Assistant

Job Title: Administrative & Logistics Coordinator Location: Sayles Hall, 81 Waterman Street, Providence, RI 02912 (100% on-site) Schedule: 8:30 AM – 5:00 PM, 40 hours per week; weekend events and overtime approved as needed. Duration: 4 months (expected end May 31, 2026; may be extended) Pay: Hourly, standard hourly rate; overtime approved. Responsibilities: Coordinate complex calendars, team shifts and room bookings via 25Live or similar campus systems. Act as point of contact for external vendors (rentals, catering, AV) and maintain inventory of event assets. Adhere to departmental data entry standards, replicate templates, and update Live documents and checklists in real time. Support event setup on‑site, monitor safety compliance and ADA accessibility, and assist with special projects as assigned. Manage departmental inbox as a gatekeeper, prioritize urgent requests, and maintain a professional zero‑inbox philosophy. Provide high‑standard customer service and facilitate communication with Facilities & Campus Operations shops. Execute tasks per University Grid protocols, conduct on‑site quality checks, and support the Supervisor during high‑profile events. Qualifications: 1–3 years of experience in events, administration, or computer literacy. High School Diploma or GED required. Proficiency in MS Office and Google Suite; basic Excel skills. Detail‑oriented, flexible, and calm under pressure. Strong organizational and communication skills. Benefits & Additional Information: Standard hourly pay with approved overtime. On‑site parking available on street and metered; manager will provide parking guide. Non‑exempt position (FLSA). #J-18808-Ljbffr Abacus