ADMINISTRATIVE OFFICE ASSISTANT III

Administrative Office Assistant III

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee.

Position Title: Administrative Office Assistant III

Position Summary: Primary support person for department, including MA in Economics Graduate Program - Primarily responsible for day-to-day office operations, including supervision of student assistants - Primarily responsible for maintaining and analyzing budgetary records, including ProfEd off-campus and online tuition and expenses, faculty grants and professional development accounts - Primarily responsible for purchasing and maintaining equipment. - Primarily responsible for scheduling paperwork including assignment of classrooms.

Required Qualifications: High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence.

Preferred Qualifications: Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access, SAP). Demonstrated ability to design/maintain web pages may be desired.

Duties & Responsibilities: Acts with a high degree of autonomy and provides direct support to the Department Chairperson, and the Department. Provides direct support for the Graduate Coordinator the MA in Economics Program including, but not limited to, processing and maintaining a database of all MA program applicants including compilation of application data, development and maintenance of files. Coordinates and monitors work flow of the office. Supervises student assistants, including hiring, supervision and training. Prepares and initiates journal entries, reimbursements (both employee and non/employee), vouchers and purchase orders. Prepares and initiates all payroll for the Department. Maintains and analyzes budgetary records using SAP, such as reconciling, monitoring, making and tracking expenditures of the Department supplies and equipment budget, including ProfEd off campus and online tuition and expenses, professional development, grants, scholarships, department and purchasing card accounts. Preparing budget statements, and some budget projecting. Makes travel arrangements and prepares materials for the Department's Speaker Series. Prepares and distributes electronic submission of personnel and budgetary forms. Responsible for department key inventory, distribution of Department keys, and maintaining a log of all keys assigned out and returned to the Department. Maintains a department class schedule, coordinates all faculty information in a database and produces a Department class schedule with office hours and enrollments each semester. Schedules Department's assigned classrooms each semester, including assigning rooms, preparing and completed all required paperwork. Prepares and distributes communication to faculty asking for book orders; coordinates book order requests, compiles and enters data in database; and prepares and distributes a report to the bookstore. Includes assistance in ordering exam copies and supplemental materials. Prepares and distributes all student opinion surveys, department wide. Verifies and completes the SOS process. When results become available, compiles results and and distributes a report to the Department each semester. Assists and coordinates all aspects of Department recruiting, including receiving and processing applications, file development, scheduling interviews and on-campus visits, and making travel arrangements. Prepares and distributes scholarship application materials. Processes applications, compiles and prepares information for committee members. Schedules rooms for and updates Department meeting minutes with announcements and distributes to faculty. Maintains and updates personnel files, master course syllabi and files for majors and minors. Maintains and updates an e-mail listserv for all Economics majors and minors. Supports the curricular process by preparing documentation, monitoring progress through the process and coordination with other curricular bodies. Attends training and education sessions to update skills and gain knowledge of new university procedures and policies. Other duties as assigned by the Chair in support of the Department's administrative work.

Employee Group: Administrative Office Assistant

Staff Pay Level

Pay Range: Minimum Starting Rate: $18.10 per hour

Division: Academic Affairs

Department: Economics

Position Status: Regular

Position End Date

Employment Status: Full-Time

FTE: 1.00

Position Type: 12 month

Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.

Location: Mount Pleasant, MI

About the Department

About CMU: Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city's central location in Michigan's Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards: Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position.

EEO Statement: CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight. If you wish to see "Know Your Rights" posters, please click here. CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter. Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both. CMU's Title IX Coordinator can be reached at: Phone: View phone number on click.appcast.io Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: View email address on click.appcast.io