Document Imaging Specialist III

Document Imaging Specialist III

ProSidian Consulting is looking for professionals who share our commitment to integrity, quality, and value. ProSidian is a management and operations consulting firm with a reputation for its strong national practice spanning six solution areas including Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Talent Management. We help clients improve their operations.

ProSidian Seeks a Document Imaging Specialist III - Team Lead in Billings MT 59101 to support an engagement for a federal agency under the U.S. Department of the Interior, which oversees water resource management, specifically as it applies to the oversight and operation of the diversion, delivery, and storage projects that it has built throughout the western United States for irrigation, water supply, and attendant hydroelectric power generation. ProSidian Team Members work to provide Document Conversion, Imaging, And Information Governance Service support to assist the Records Information Management Officer in records management responsibilities, to include: Scanning, filing, box preparation for transfer, and other records related duties.

The Document Imaging Specialist is responsible for the maintenance of storing hard copy legal documents and conversion of hard copy paper documents to electronic files for all loan products. The position may require lifting of boxes and a short walk to the warehouse facility. The Govt. shall furnish a workspace and computer resources necessary to perform this work. Work shall be performed on-site at the Govt. furnished facility: The Great Plains Regional Office is in Billings MT 59101.

ProSidian Teams will convert the original documents' text and graphic images to digital data allowing immediate access to all of the employees in the agency, its divisions, and departments through a network server. Customized coding and indexing are also required as a part of the document conversion process. Multiple indexes and cross-referencing are required for most document types. Team ProSidian shall be responsible for document preparation, to include removing from the file folders, removing staples, fasteners, binder clips, rubber bands, or any binding, etc. After scanning, the documents shall be placed loosely in the original file folders and the same order before removal.

As updates are made to existing files, the new information shall be capable of being appended to the previously scanned files by users so that it is retrievable using the same index and multiple indexed documents. Team ProSidian will input documents into the system for numerous document formats, including MS Word, Excel, PowerPoint, digital photographs, AutoCAD DWF files, Internet files, and others. The contract shall be required to import electronic files into previously scanned and converted files. The resulting files shall be provided in a portable document format (pdf) as acceptable to the National Archives & Records Administration (NARA)

ProSidian Team Members shall provide a monthly status report: (i) the number of images scanned, (2) the number of boxes and the type of documents contained in the boxes on site waiting to be scanned, and (3) the estimated output for the following month.

• Analyze and index electronic documents to ensure proper routing to division business functions. Assist with special projects and other duties as assigned
• Ensures all imaged clinical documents are bundled and boxed with clinic identification and imaged date(s) in preparation for destruction.
• Identifies all documents readied for scanning process before performing the imaging process.
• Import electronic images from contract and program files and systems into Image Repository System
• Index scanned documents by entering a brief and concise description and ensures appropriate document type selection as designated by Dept. rules.
• Prep and scan various paper documents received
• Prepare documents for scanning and safekeeping of original documents
• Prepare, scans, and indexes paper documents for accurately filing to the electronic record.
• Upload electronic files received via email attachments as PDF or other format into the Image Repository system

The Document Imaging Specialist shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

• Prefer applicants with at least one year of scanning experience.
• Ability to adapt quickly to changes and perform in a fast-paced environment
• Ability to build effective relationships as needed to effectively address issues and obstacles
• Adaptable to change to ensure needs or critical tasks are completed timely
• Associate Degree preferred, or equivalent work-related experience
• Basic ability to convey information to others verbally and in written form
• Basic Microsoft Excel knowledge and skills to record data in a formatted Excel template
• Capable of learning and following established prepping and scanning procedures, ensuring that documents and images are complete and accurate
• Good written and verbal communication skills
• High school or General Educational Development (GED) diploma; or an equivalent combination of education and experience.
• Minimum one year of work experience preferably in Banking or document scanning industry
• Proficient in Microsoft Office
• Proven ability to work independently, establish priorities, and meet the deadline

Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the Billings MT 59101

• U.S. Citizenship Required
• Excellent oral and written communication skills
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a "Facility Access Authorization" (also referred to as an "Employment Authorization") by the USG's designated Security Office.

ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.

ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the "I Hire Military" Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status.

Furthermore, we believe in " HONOR ABOVE ALL " - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work.