Office Manager

About the Job

Office Manager - Zidan Management Group

Location: Zidan Management Group, 5975 Castle Creek Pkwy, N. Dr. Suite 100, Indianapolis, IN 46250

Job Summary:

The Office Manager oversees the daily operations of the office to ensure a productive, efficient, and well-organized work environment. This role is responsible for coordinating administrative support, managing office resources, overseeing vendor relationships, and serving as a key point of contact for employees, leadership, and visitors.

Key Responsibilities:

Office Operations:

• Oversee day-to-day office functions to ensure smooth and efficient workflow.
• Maintain office supplies, equipment, and inventory; coordinate repairs and maintenance as needed.
• Manage office layout, workstation assignments, and facility-related needs.
• Ensure the office environment is clean, organized, and welcoming.

Administrative Support:

• Provide administrative support to leadership and staff, including scheduling meetings, preparing documents, and handling correspondence.
• Manage calendars, travel arrangements, and meeting logistics.
• Assist with report preparation, presentations, and other business documents.

Communication & Coordination:

• Serve as the primary point of contact for internal and external inquiries.
• Coordinate with vendors, service providers, and building management.
• Support employee onboarding by preparing workspaces, coordinating equipment setup, and organizing orientation materials.

Financial & Compliance:

• Assist with basic bookkeeping tasks such as invoice processing, expense tracking, and budget monitoring.
• Ensure compliance with company policies, safety procedures, and record-keeping requirements.
• Maintain confidential files and sensitive information with discretion.

Employee & Culture Support:

• Plan and coordinate company events, meetings, trainings, and employee engagement activities.
• Support HR with communication initiatives and general administrative needs.

Qualifications:

• Proven experience in office administration, office management, or a related role.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and common office technologies.
• Ability to work independently, take initiative, and adapt to shifting priorities.
• Professional demeanor and strong interpersonal skills.
• Valid driver's license is required.

Working Conditions:

• May occasionally require lifting up to 20 lbs or assisting with event or office setup.
• Some local travel may be required for errands, meetings, or company events.

Work Schedule:

• Full-Time. (On-Site).
• Monday-Friday, 9 AM-5:00PM.

Compensation:

• $22-$26/hr dependent on experience

Benefits:

• 401(k) matching.
• Dental Insurance.
• Health Insurance.
• Vision Insurance.
• Life Insurance.
• Employee assistance program.
• Employee discount.
• Paid time off + Company Paid Holidays.
• Birthday Holiday.
• Professional development assistance.
• Referral program.

About the Company

Founded by brothers, Hani and Raed Zidan, family is at the core of our business- family happens at home, and we are committed to providing quality housing and an exceptional living experience to thousands across the Midwest. It is only through the diverse and collective talent of our people we can achieve such a mission. We believe in empowering our associates to reach their fullest potential, both from a professional and personal fulfillment standpoint. At ZMG, each team member plays a meaningful and impactful role, which is why we are committed to providing and supporting the ongoing development of our people through role-specific workshops and industry certifications. We are not our branding, or even our name, we are our people. The collective talent, creativity, and industry expertise our teams deliver is what makes ZMG a dynamic and eclectic work environment. Are you ready to enter a rapidly growing company that supports your development? Do you thrive in seeking solutions rather than just seeing the problem? Are you looking to have a meaningful and impactful role in a company's success, and in turn, your own? If you answered yes to these questions, then explore our career opportunities.