Accounting Specialist

Accounting Specialist

Location: Downtown Houston, TX

Compensation: $30.00 - $32.00 / hour

Benefits: This position may be eligible for medical, dental, vision, and 401(k).

Job Summary

We are seeking an experienced Accounting Specialist to join a growing real estate organization in Downtown Houston. This role is responsible for full-cycle Accounts Payable and Accounts Receivable functions across multiple entities, with a strong emphasis on high-volume AP processing. The ideal candidate will have experience within real estate or property management, strong problem-solving abilities, and the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Key Responsibilities

Accounts Payable

• Manage full-cycle accounts payable processing for 12 entities
• Analyze, code, and enter vendor invoices accurately and timely
• Review invoices for reasonableness and compliance with contract terms, rates, and usage
• Route invoices through approval workflows and ensure proper documentation is maintained
• Process weekly check runs and vendor payments
• Maintain and manage the AP email inbox
• Reconcile vendor accounts and resolve discrepancies
• Manage relationships with over 200 vendors
• Maintain organized vendor files and recurring billing schedules
• Allocate expenses to the appropriate properties and general ledger accounts
• Ensure all invoices are coded correctly and processed according to company procedures
• Communicate with operations teams regarding vendor payments and tenant ledger activity
• Manage contract timesheet reporting and intercompany expense allocations
• Track job costs and project expenses
• Process project lien releases
• Enter and process partner distributions
• Prepare and process annual 1099 reporting for multiple entities

Accounts Receivable

• Post monthly rents and late fees according to established policies and timelines
• Deposit tenant payments and accurately apply receipts
• Maintain accounts receivable records and tenant subledgers
• Monitor and collect past-due balances
• Research and resolve payment discrepancies
• Follow up on non-sufficient funds (NSF) payments
• Participate in monthly AR and close meetings
• Respond to tenant inquiries regarding account balances and payments
• Reconcile tenant accounts and ensure accurate account activity

Reporting & Administrative Support

• Consistently meet deadlines and identify potential issues before they become problems
• Maintain accurate accounting records and supporting documentation
• Assist with special projects and additional accounting duties as assigned
• Support process improvements and operational efficiencies
• Collaborate with accounting, operations, and property management teams

Qualifications

• 3+ years of accounting experience with strong full-cycle Accounts Payable experience required
• High-volume AP processing experience required
• Real estate or property management experience preferred
• Experience with Yardi Breeze preferred
• QuickBooks experience required if no Yardi experience
• Advanced Excel skills including Pivot Tables, VLOOKUPs, and data analysis
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Proven problem-solving and critical-thinking skills
• Ability to multitask and manage competing priorities effectively
• Self-motivated with a willingness to learn and assist in areas outside of primary responsibilities
• Recent graduates or candidates with only data entry experience will not be considered

How to Apply

If you are an experienced Accounting Specialist with strong Accounts Payable experience and a background in real estate or property management, we encourage you to apply.

Addison Group is an Equal Opportunity Employer.