Project Coordinator

This Opportunity WSP is currently seeking a Project Coordinator to provide additional support to our growing Power Delivery, Underground Transmission Line Department, on- site in our New York City office. The Project Coordinator will be an integral member of our engineering team, expected to work collaboratively with our technical and administrative teams, support ongoing and new project initiatives, and become instrumental in helping produce consistent quality products. The successful candidate will play a key role in helping the team deliver high-quality work products on schedule, identify and solve recurring challenges, and contribute a strategic and forward-thinking mindset that helps set WSP apart from our competitors. The day-to-day activities will produce a product consistent with WSP’s mission statement and guidance from management, including, but not limited to, the following specific responsibilities: Your Impact Coordination Support Support engineering teams in the planning, execution, and closeout of projects

Maintain project logs, trackers, and status reports

Monitor project status and assist with schedule updates

Assist in identifying project risks, bottlenecks, and recurring issues

Prepare meeting minutes, track action items, and follow up with team members on outstanding commitments

Deliverable Support Manage document control activities including transmittals, requests for information, tracking incoming and outgoing documents, and maintaining project filing systems

Provide editorial review of deliverables as a part of quality control

Maintain accurate project records

Stakeholder Coordination Coordinate information between internal teams, clients, and external stakeholders

Coordinate client deliverables and communications through various applications as directed by project leadership (i.e. SharePoint, Procore, ProjectSight, etc.)

Directly communicate with clients regarding projects

Continuous Improvement Support and maintain company project tracking systems, databases, and collaboration tools

Identify and participate in opportunities to improve department processes and standards

Support implementation of department procedures and best practices and help maintain consistency across projects

Who You Are High School diploma or equivalent

Minimum of 3 years of relevant post-education experience in related job capacity.

Experience using the Microsoft Office suite of applications, (i.e. Word, Excel)

Strong analytical and problem-solving skills

Excellent teamwork and collaborative skills

Excellent verbal and written communication skills

Ability to work within a structure of established procedures

Strong organizational and time management skills with the ability to manage multiple priorities

Preferred Qualifications: Associate's or Bachelor's degree in Business Administration, Engineering, Project Management, Communications, or related field

Knowledge of Engineering and Energy sectors is helpful but not required.

1+ years previous experience supporting projects, engineering teams, document control, administrative operations, or similar coordination functions is preferred

Advanced knowledge in Microsoft application suites is preferred

Familiarity with other applications such as Bluebeam, ProjectWise, SmartSheet, and Visio

Compensation: Expected Salary (all locations): $55,400 – $83,000 WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career. At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started? WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States. NOTICE TO THIRD PARTY AGENCIES: WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.